Executive Assistant-Dawn Foods

Job Description

Job Title: Executive Assistant

Company: Dawn Foods

Location: Jackson, MI

Pay: $48040 – 72070 per year

AI Pay Analysis: The annual salary range of $48,040 to $72,070 for an Executive Assistant in Jackson, MI, translates to approximately $23.06 to $34.62 per hour, which is competitive within the broader industry standards. According to data from various salary research platforms, the average salary for Executive Assistants in Michigan typically falls between $45,000 and $65,000 annually, depending on factors such as experience and company size. While smaller organizations may offer lower compensation, larger companies or those in more competitive sectors can provide higher salaries, potentially justifying the upper end of this range. Overall, this salary range appears to align well with market trends, suggesting that it is competitive for this role in the region.

Job description:

Dawn Foods is a global leader in bakery manufacturing and ingredient distribution, recognized as the partner of choice for fostering bakery success. We empower our customers to grow their businesses through meaningful collaborations, research-driven insights, innovations, and reliable products and expertise. As a family-owned entity with over a century of service, our unwavering commitment to our people, products, customers, and corporate values defines our recipe for success.

Why Work for Dawn Foods?
At Dawn Foods, we prioritize our people, products, and customers. We invite you to apply as we are dedicated to investing in your future:

• Comprehensive health insurance beginning on Day 1
• Competitive compensation packages
• 401(K) plan with company match
• 10 paid company holidays
• Paid time off
• Professional development and training opportunities
• Over 100 years of service as a family-owned business
• Opportunities for career advancement within an empowering work environment

Job Purpose and Overview
The Executive Assistant provides high-level administrative and operational support to the Chief People Officer, Vice Presidents, and Group Leads within the People Team, while also offering occasional assistance to other leaders as required.

Ideal candidates will possess expertise in managing complex calendars, coordinating domestic and international travel, and organizing meetings and events, all while maintaining exceptional attention to detail and professionalism. The ability to prioritize and multitask effectively with minimal supervision is essential. Proficiency in advanced Microsoft Excel and other similar applications is required, alongside the capability to prepare, analyze, and present information in a polished manner.

Candidates must have experience supporting senior executives, preferably at the C-suite level, with a strong emphasis on confidentiality, discretion, and relationship management across all organizational levels and with external stakeholders.

Work Environment
This is a hybrid position based in Jackson, MI. Candidates must reside in Jackson, MI or nearby areas to be considered.

Key Responsibilities as an Executive Assistant at Dawn Foods:

• Executive Calendar Management:

  • Oversee and prioritize complex executive-level calendars, staying mindful of shifting priorities and time zones.
  • Anticipate scheduling conflicts and resolve them proactively with discretion and professionalism.

• Travel Coordination:

  • Coordinate and manage all aspects of business travel, including accommodations for direct reports and candidates, with attention to international travel logistics.
  • Ensure compliance with corporate travel policies and optimize itineraries for efficiency.

• Meeting and Event Planning:

  • Organize and oversee meetings (both local and international), managing logistics, preparing agendas, and ensuring follow-up.
  • Produce high-quality presentations, agendas, and meeting materials while ensuring accuracy in both visual presentation and content.

• Document Preparation:

  • Draft, format, and proofread a variety of documents including correspondence, reports, spreadsheets, and presentations, maintaining high professionalism and accuracy.

• Confidential Information Management:

  • Handle sensitive matters with confidentiality and professionalism, safeguarding sensitive information and data.

• Financial Administration:

  • Process and manage workflows for invoices, expense reports, and corporate card reconciliations while overseeing budgets for meetings and events as appropriate.

• Communication and Relationship Management:

  • Act as a liaison between the HR leadership team and internal/external stakeholders, including customers and candidates.
  • Manage incoming calls with exceptional diplomacy and tact.

• Recruitment Logistics:

  • Develop and execute efficient processes for scheduling candidate interviews, coordinating with relevant stakeholders to optimize timelines.

• Office Management:

  • Maintain office supply inventories and manage procurement as needed.
  • Assist in the onboarding process by coordinating relocation services and resources for new hires.

• Data Analysis and Reporting:

  • Generate and analyze ad-hoc reports using Microsoft Excel, presenting insights clearly for decision-making.
• Additional Duties:
  • Provide backup support for HR-related projects and initiatives as required, demonstrating adaptability and learning agility.
  • Uphold and exemplify Dawn’s Values in daily work.

Minimum Qualifications:

• High School Diploma or GED; a college degree is preferred though not required with equivalent experience.
• At least three years of experience as a C-level Executive Assistant or in a similar capacity.
• 1-3 years of experience in HR or related fields is preferable.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, advanced formulas, and data visualization), Word, PowerPoint, and Outlook.
• Exceptional organizational skills and attention to detail, with the capacity to manage multiple priorities in a fast-paced setting.
• Strong verbal and written communication abilities, capable of crafting professional and visually compelling presentations and documents.
• High professionalism with the aptitude to engage effectively with all levels of management and external partners.
• Proven problem-solving capabilities and independence in task management with minimal oversight.
• Strong commitment to confidentiality and ability to navigate sensitive issues with discretion.
• Demonstrated ability to foster collaboration and provide flexible support to team members in pursuit of overarching goals.
• Familiarity with HR practices, policies, and procedures is advantageous.
• Uphold Dawn’s Values and promote a culture of excellence.

Physical Demands & Work Environment:
The physical demands of this role may vary. Reasonable accommodations can be made for individuals with disabilities to perform essential functions.

• Coordination with arm, hand, finger, and leg dexterity is required.
• Physical effort may include handling objects up to 25 pounds.
• The standard work setting is a hybrid environment.

If you believe you are a suitable fit for this opportunity, we encourage you to click "Apply."

About Our Benefits:
Dawn Foods values our team members, offering comprehensive health and well-being coverage, competitive compensation, and benefits. We provide robust 401(k) matching programs to secure your financial future and promote professional development through academic assistance and educational initiatives.

Compensation:
$48,040 – $72,070

Dawn Foods is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information, or any other legally protected status.

For accommodations during the application process due to a disability, please contact [email protected].

Job Posting Date: Sat, 23 Nov 2024 06:03:26 GMT

Apply now!