Administrative Assistant – Nursing-TMC Bonham Hospital

Job Description

Job Title: Administrative Assistant – Nursing

Company: TMC Bonham Hospital

Location: Auburn Hills, MI

Pay:

AI Pay Analysis: To assess the competitiveness of the hourly rate for the “Administrative Assistant – Nursing” role in Auburn Hills, MI, it is essential to compare it with current industry standards. Generally, administrative assistants in the healthcare sector earn between $16 to $24 per hour, depending on experience and specific responsibilities. In Auburn Hills, local wages may reflect these averages or vary based on the demand for healthcare worker roles and cost of living. If the offered rate falls within or above this range, it can be considered competitive; however, if it is significantly lower, it may not attract qualified candidates. Evaluating additional factors such as benefits, work environment, and advancement opportunities also plays a crucial role in determining overall competitiveness.

Job description:

The Nursing Administrative Assistant is a full-time position at Havenwyck Hospital, a Joint Commission-accredited psychiatric facility located in Auburn Hills, Michigan. Our hospital specializes in delivering comprehensive and compassionate behavioral health services to children, adolescents, and adults. Our dedicated staff is committed to empowering patients by fostering strength, confidence, and knowledge, enabling them to learn about their needs and practice self-care throughout their lives.

Position Summary:
The Administrative Assistant will provide essential administrative and organizational support to the Chief Nursing Officer (CNO).

Key Responsibilities:

• Maintain the calendars of nursing leadership, manage contact lists and appointments, and prepare necessary documentation and resources for scheduled meetings.
• Anticipate and coordinate scheduling for committees and events, ensuring the CNO’s schedule is organized daily by preparing for potential challenges in advance.
• Exercise discretion and independent judgment regarding significant matters.
• Conduct follow-ups for all business meetings with minimal guidance and complete minutes for meetings, as well as assist with filing and record keeping as needed.
• Manage workload related to CNO appointments with sound judgment.
• Prepare and review travel arrangements, including itineraries for air, ground, and hotel accommodations.
• Handle associated expense reports, purchase authorizations, memos, and other correspondence.
• Serve as a knowledgeable resource on hospital procedures and relevant information.
• Foster effective working relationships with department managers, medical staff, hospital personnel, and community professionals.
• Draft and prepare correspondence, respond to routine inquiries, and perform additional administrative and clerical functions as required.
• Coordinate unit secretary meetings and assist the Assistant Chief Nursing Officer (ACNO) in overseeing unit secretary assignments and communicate updates regarding nursing documentation to staff.
• Supervise unit secretaries, providing direction and support across all shifts to achieve unit goals, ensuring effective communication and continuity in workflows, training, and policy adherence.
• Coordinate meetings and conference calls, preparing agendas, taking minutes, maintaining distribution lists, and disseminating materials.
• Assist in developing training materials and presentations.
• Demonstrate proficiency in planning and meeting deadlines effectively.
• Conduct literature searches, review relevant content, and catalog electronic resources for reference.
• Maintain and organize electronic materials on shared drives for ease of access and distribution.
• Expedite check requisitions and arrange for departmental functions, such as room reservations and food orders.
• Follow a tailored schedule that meets the needs and objectives of the CNO.
• Assist with staffing unit schedules as needed.
• Attend mandatory hospital training and in-service events as required.
• Uphold all hospital policies and accept additional assignments and responsibilities as necessary.

If you would like to gain more insight into the Registered Nurse position before applying, please reach out to Human Resources at 248-377-3330. For further information, you may visit our website.

Qualifications:

• A Bachelor’s degree is preferred; an Associate’s degree or a minimum of three years of Administrative Assistant experience, or a high school diploma with ten or more years of Administrative Assistant experience is required.
• Experience in environments emphasizing excellent customer service and independent problem-solving is essential.
• Proficiency in data gathering and analysis is a must.
• Experience in contract management and implementation is preferred.
• The candidate must be highly organized and detail-oriented, demonstrating excellent time management abilities.
• Ability to anticipate and understand the daily and weekly needs of the CNO.
• Proficiency in Microsoft Office, particularly Word and Excel, with strong writing skills is required.

Job Posting Date: Sat, 23 Nov 2024 05:53:40 GMT

Apply now!