Real Estate Operations & Executive Assistant-Vaco

Worthington, OH
December 22, 2024
Full Time
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Average Pay*: $18 - $25 per hour
*average hourly rate for this position in your area
Deadline date:
$15 - $17

Job Description

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Job Title: Real Estate Operations & Executive Assistant

Company: Vaco

Location: Worthington, OH

Pay: $32 – 36 per hour

AI Pay Analysis: The hourly rate of $32 to $36 for a “Real Estate Operations & Executive Assistant” in Worthington, OH, is generally competitive, especially considering the role’s responsibilities, which often encompass a mix of administrative and operational tasks within the real estate sector. As of 2023, the average hourly wage for comparable positions in similar markets typically ranges from $25 to $40, depending on factors such as experience, specific duties, and regional economic conditions. Therefore, the proposed rate aligns well with industry standards and reflects a reasonable compensation structure for the skills required in this position within that geographic area.

Job description:

Seeking a dynamic and detail-oriented professional to assume the role of Real Estate Operations & Executive Assistant. This position encompasses a broad range of responsibilities, including property management, investor relations, leasing, tenant interactions, and executive support. The ideal candidate will have a solid background in real estate operations, financial reconciliation, and property management, complemented by outstanding organizational skills and a proactive approach.

Primary Responsibilities:

Property Management:

  • Reconcile accounts and assist in the development of comprehensive annual budgets.
  • Oversee payment processing and tracking to ensure accuracy and timeliness.
  • Coordinate lease renewals, ensuring that all documentation is complete and up-to-date.
  • Address tenant concerns and collaborate with property managers to resolve issues.
  • Monitor key property metrics, including occupancy rates, lease expirations, and Net Operating Income (NOI).

Leasing & Tenant Relations:

  • Support leasing efforts by drafting and reviewing lease agreements.
  • Cultivate positive relationships with tenants through proactive communication.
  • Organize tenant communications related to lease renewals and updates.
  • Arrange property tours and liaise with leasing agents or brokers.
  • Ensure timely responses to tenant inquiries to achieve high satisfaction levels.

Executive Support:

  • Manage schedules, communications, and priorities for leadership.
  • Coordinate meetings, travel arrangements, and itineraries.
  • Maintain and organize shared digital files for ease of access.
  • Oversee email and calendar management, flagging important communications.
  • Prepare reports, presentations, and materials for meetings and updates.

Investor Relations:

  • Organize and schedule investor meetings, both in-person and virtual.
  • Assist in preparing and distributing quarterly updates and distributions.
  • Maintain detailed records of investor communications and commitments.
  • Track deadlines for agreements, funding, and compliance.
  • Aid in the creation of investor presentations and newsletters.

Acquisitions & Dispositions:

  • Draft and submit property offers while managing transaction schedules.
  • Conduct preliminary analyses of investment opportunities.
  • Coordinate with brokers, legal teams, and other stakeholders during transactions.
  • Research market data to support investment evaluations.
  • Assist in due diligence activities, including inspections, appraisals, and reviews.

Operations & Special Projects:

  • Facilitate the onboarding process for newly acquired properties.
  • Manage vendor relationships to ensure service quality.
  • Coordinate maintenance schedules, repairs, and inspections.
  • Ensure compliance with relevant regulations.
  • Oversee special projects such as process enhancements and event planning.

Qualifications:

  • Exceptional organizational and multitasking abilities.
  • Familiarity with property management systems and financial reconciliation.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and cloud-based storage platforms.
  • Previous experience in real estate or property management is advantageous.
  • Self-motivated, proactive, and effective in both independent and team environments.

Job Posting Date: Sat, 07 Dec 2024 03:35:02 GMT

Apply now!

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