Administrative Assistant-eTeam

Job Description

Job Title: Administrative Assistant

Company: eTeam

Location: Flint, MI

Pay: $18.62 per hour

AI Pay Analysis: The hourly rate of $18.62 for an Administrative Assistant in Flint, MI, is generally considered to be on the lower end of the scale when compared to national averages, which typically range from $20 to $25 per hour, depending on experience and specific job responsibilities. In Michigan, particularly in urban areas like Flint, pay can vary, but it often aligns more closely with the state’s average wage for administrative roles, which tends to be slightly higher than this figure. Therefore, while $18.62 may be acceptable for entry-level positions or in a lower cost-of-living area, it may not attract experienced candidates or meet the expectations of those familiar with industry standards. Overall, this rate may be less competitive in the current job market.

Job description:
The Administrative Assistant II plays a vital role in providing comprehensive administrative and clerical support within a dynamic office setting. The ideal candidate will possess a minimum of one to two years of experience in a fast-paced environment, demonstrating a solid understanding of general office procedures, effective communication skills, and the ability to solve intermediate-level problems. Responsibilities include assisting with basic research, responding to departmental inquiries—including communication with external customers—and supporting the development and administration of various departmental programs and reports. The Administrative Assistant will also perform critical administrative activities for multiple managers and/or departments.

Key Responsibilities:
– Plan and coordinate meeting arrangements, including travel and lodging accommodations.
– Manage calendars by organizing meetings and maintaining event details for managers and departments.
– Prepare presentation materials and equipment, ensuring all logistical arrangements are addressed.
– Compose and produce documents while maintaining relevant databases and records.
– Update and manage departmental websites.
– Conduct research, analyze data, and summarize findings for reports independently.
– Assist with departmental budget management, process expense reports, and maintain filing systems and records.
– Serve as the primary point of contact by answering phones, routing calls, taking messages, and greeting visitors.
– Communicate effectively, screening and prioritizing incoming calls as necessary.
– Order supplies and equipment, submit requests for repairs and services, and monitor inventory and budget records.
– Address routine problems and inquiries regarding departmental policies and procedures, often requiring research to find solutions.
– Type and proofread documents produced by others, ensuring high-quality outputs.
– Create, maintain, and compile data for standard reports, charts, graphs, spreadsheets, and databases.
– Handle confidential information with discretion and professionalism.

Qualifications:
– High school education or equivalent is preferred.
– A minimum of one to two years of administrative support experience is preferred.
– Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint at an intermediate skill level or greater.
– Capable of conducting internet searches and proficient in using various computer applications.
– Experience with standard report generation and knowledge of office administrative practices and procedures.
– Proven ability to meet critical deadlines with strong time management skills.
– Excellent analytical, problem-solving, basic research, and time management abilities.
– Exceptional verbal and written communication skills, as well as strong listening skills.
– Ability to interact successfully with the public both in person and via telephone.
– Flexible and willing to assist with coverage in other departments as needed due to workload fluctuations, vacations, or leaves of absence.
– Demonstrated capacity to manage multiple tasks effectively in a fast-paced environment with minimal supervision while maintaining high attention to detail.
– A friendly and professional demeanor, with a proactive approach to process improvement.
– Strong organizational skills, discretion, independent judgment, and the ability to comprehend policies and procedures.

Additional Context:
This position will serve as a helper coordinator for the Flint Building.

Job Posting Date: Wed, 09 Oct 2024 02:07:54 GMT

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