Contract and Procurement Specialist III-City of Detroit

Job Description

Job Title: Contract and Procurement Specialist III

Company: City of Detroit

Location: Detroit, MI

Pay: $71987 – 89408 per year

AI Pay Analysis: The annual salary range of $71,987 to $89,408 for a “Contract and Procurement Specialist III” in Detroit, MI, translates to an hourly rate of approximately $34.62 to $42.94, which appears to be competitive within the industry standards for procurement professionals, especially in a major metropolitan area. According to various salary data sources, typical salaries for similar roles in the Detroit area often fall within this range, particularly when considering experience levels and additional qualifications. Factors such as the specific employer, cost of living, and the complexity of duties can also influence competitiveness, but overall, this compensation package aligns well with current market trends for procurement specialists in the region.

Job description:

Be a part of the vibrant community you cherish!

The Office of the Chief Financial Officer, specifically within the Procurement division, is inviting applications for the position of Contract and Procurement Specialist III.

Position Summary
The role of Contract and Procurement Specialist III encompasses responsibilities related to managing, supervising, performing, or formulating policies for the acquisition of supplies, services, construction, or research and development. This can involve purchasing, renting, or leasing through a variety of methods such as delivery orders, formal advertising, and negotiation procedures. Key responsibilities include evaluating contract price proposals, as well as administering, terminating, and closing out contracts. Candidates must possess a strong understanding of policies and procedures concerning delivery orders, purchases, commercial supply sources, and standard business practices related to sales, pricing, discounts, units of measurement, deliveries, stocks, and shipments.

Key Duties and Responsibilities
The essential functions of Contracting and Procurement Specialists include, but are not limited to:

1. Soliciting, evaluating, negotiating, and awarding contracts with commercial entities, educational institutions, nonprofit organizations, and state or local governments for the provision of products, services, construction, or research and development for the City of Detroit.
2. Ensuring compliance with contractual terms and conditions through diligent contract administration, including resolving obligations-related issues.
3. Analyzing and negotiating the termination of contracts, addressing claims and proposals as needed.
4. Evaluating cost or price proposals and assessing accounting systems data for reasonableness.
5. Planning, establishing, and reviewing contracts, programs, policies, or procedures.
6. Developing and implementing policies aligned with the City’s socioeconomic objectives, particularly those impacting small businesses, labor surplus areas, and disadvantaged business enterprises.
7. Formulating acquisition strategies and overseeing procurement activities.
8. Providing staff advisory services in relevant areas of specialization.

Examples of Duties

• Develops procedural frameworks, policies, and guidelines for bid proposals and the procurement of goods and services, including the preparation of vendor or subcontractor selection estimates.
• Engages in research and the formulation of specifications while preparing estimates for time, materials, and labor required for purchases.
• Secures high-quality merchandise at the most competitive prices while ensuring appropriate quantities.
• Reviews catalogs, industry publications, trade journals, and online resources, collaborating with departmental personnel to project necessary goods and services and assess pricing trends.
• Innovates acquisition strategies and supervises procurement processes.
• Conducts analysis of price proposals and financial reports to ascertain reasonable pricing.
• Researches supply sources for specific commodities and identifies new products to fulfill designated needs.
• Validates requisition accuracy, referring to departmental specifications for approval or modification.
• Authorizes requests for proposals, quotations, and formal purchase requisitions.
• Engages with engineers, architects, owners, contractors, and subcontractors regarding cost estimate adjustments.
• Consults with clients, vendors, and construction personnel to address estimates and resolve issues collaboratively.
• Manages contract negotiations, renegotiations, and administration with suppliers and vendors.
• Oversees contract terminations, negotiating settlements for claims and proposals.
• Maintains and reviews records of procurement transactions, including costs, deliveries, and product performance metrics.
• Evaluates contract performance to ensure compliance and assess the need for modifications.
• Tracks market conditions and trends affecting supply and demand.
• Analyzes inventory and sales data to develop strategic purchasing initiatives.
• Prepares comprehensive estimates supporting vendor or subcontractor selection.
• Conducts vendor interviews and inspects supplier facilities to assess products, services, and costs.
• Compiles cost and expenditure reports on a regular basis throughout project duration.
• Establishes cost monitoring and reporting systems to evaluate project cost-effectiveness and develop progress reports.
• Provides staff advisory services and prepares purchase orders, soliciting bid proposals to review requisitions for goods and services.
• Ensures adherence to relevant laws and regulations.
• Researches, analyzes, and evaluates suppliers based on various factors, including price, quality, service, and reliability.
• Drafts and reviews product specifications while maintaining relevant technical knowledge.
• Collaborates with vendors to address challenges arising during the procurement process.
• Monitors shipments, ensuring timely deliveries and resolving issues related to undelivered goods.
• Reviews expenditures for compliance with City policies and procedures.
• Facilitates the payment of duty and freight charges.
• Undertakes special projects and performs other assigned duties.

Minimum Qualifications
Education
Candidates must possess a bachelor’s degree from an accredited institution, with a focus on business or public administration, finance, purchasing, or a related field.

Experience
In addition to the educational prerequisites, candidates for the Contracting and Procurement Specialist III level should have a minimum of three (3) years of progressively responsible experience in procurement and contracting.

Equivalency
Equivalencies based on combinations of education and experience will be assessed on an individual basis.

Supplemental Information
Evaluation Plan

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total Evaluation (Interview and T.E.P): 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points
• Detroit Residency Credit: 15 points

Employment Benefits
The City of Detroit is proud to offer a competitive and comprehensive benefits package. Our long-term employees often cite this exceptional benefits program as a contributing factor to low turnover. Benefits include:

Health

• Medical coverage inclusive of hospital, surgical, and prescription drug benefits.
• Dental and Vision insurance.

Insurance

• Optional Life Insurance for employees and dependents, with the City subsidizing a portion of the premium.
• Long-Term Disability Insurance, available through payroll deductions for those who become disabled prior to retirement eligibility.

Paid Time Off

• Sick Leave, Vacation, and Holidays.

Other Leave Benefits
Includes paid and unpaid leaves such as funeral leave, Family and Medical Leave, jury duty, military duty leave, and personal leaves.

Retirement Benefits
Automatic membership in the City Employees Retirement System upon employment, providing a retirement allowance based on years of service, with eligibility for various retirement options.

Advancement Opportunities
Significant growth and career advancement possibilities exist throughout the City’s diverse departments and divisions.

Join our dedicated team within the City of Detroit, where we work collaboratively to deliver superior service to our community!

Job Posting Date: Sat, 25 Jan 2025 02:39:40 GMT

Apply now!