Deputy Bailiff Office Assistant-City of Cleveland

Job Description

Job Title: Deputy Bailiff Office Assistant

Company: City of Cleveland

Location: Cleveland, OH

Pay: $35284 – 45429 per year

AI Pay Analysis: The annual salary range of $35,284 to $45,429 for a “Deputy Bailiff Office Assistant” in Cleveland, OH, translates to an hourly rate of approximately $16.95 to $21.80. This compensation appears to be competitive for administrative roles within the public sector, particularly considering the responsibilities associated with assisting in court operations. However, it might be on the lower end compared to similar positions in private sector administrative roles where hourly rates can exceed $25. Additionally, factors such as experience, education, and specific job responsibilities can influence competitiveness; thus, while this pay scale aligns with some industry standards, it may fall short if compared broadly across all administrative positions within the region.

Job description:
To provide comprehensive clerical support to the Probation Department’s Record Room, Word Processing area, Intake, and Front Desk Reception.

The Deputy Bailiff Office Assistant will be responsible for a range of tasks, including but not limited to:

– Typing and word processing, encompassing the transcription of recorded and handwritten documents, memos, correspondence, and other typing duties. A minimum typing speed of 50-55 words per minute with fewer than five errors is required.
– Filing and distributing various documents as necessary.
– Processing and assigning cases referred to the Probation Department through the case management system.
– Operating standard office equipment efficiently.
– Answering, routing phone calls, and addressing inquiries, ensuring timely customer service for individuals reporting to Probation.
– Tracking the status of reports submitted to and received from Court.
– Assisting managerial personnel with various tasks, where independent judgment may be necessary.
– Conducting research on case dispositions.
– Maintaining confidentiality of all processed materials.
– Providing exceptional service that continually seeks improvement, meets or exceeds public expectations, and ensures all individuals are treated with courtesy, dignity, and respect.

Supervisory responsibilities: None.

Minimum Qualifications:

Knowledge, Skills, and Abilities:

To perform this role effectively, candidates must demonstrate proficiency in the essential duties outlined. The following criteria represent the knowledge, skills, and abilities required; alternative qualifications may be considered if they meet the necessary requirements. Reasonable accommodations will be provided for individuals with disabilities to perform essential functions.

– A high school diploma supplemented by specialized secretarial training.
– A typing proficiency of 50-55 words per minute with fewer than five errors, including the ability to transcribe from dictation.
– Strong written and verbal communication skills.
– Excellent customer service capabilities.
– Basic computer proficiency.
– Ability to manage multiple tasks simultaneously.

Physical Demands:

The physical requirements for successful completion of this role include continuous sitting, repetitive motion involving hands, arms, wrists, and fingers; frequent bending and twisting of the neck or trunk; and regular coordination of eye-hand activities. Reasonable accommodations will be made for individuals with disabilities to fulfill essential functions.

Work Environment:

The characteristics of the work environment for this position are representative of those encountered while performing the essential functions. Reasonable accommodations may be provided for individuals with disabilities.

Court Expectations of Employee:

In fulfilling the responsibilities of this position, the Court expects employees to embody its mission and values, along with adherence to all Court policies and procedures. Employees are expected to demonstrate ethical conduct both on and off the job, exhibiting professionalism and respect towards colleagues.

Qualified candidates will undergo testing and may need to provide writing samples. Verification of education and employment references will be required before the final interview. Employment is contingent upon successful completion of a criminal record check and drug testing. New hires will be considered probationary employees for the first 180 days.

The City’s guiding principles include: Placing Clevelanders at the center, empowering employees to engage in purposeful work, defining clear and pragmatic objectives, leading with trust and transparency, striving for equity, and embracing change. All City employees are encouraged to embody and apply these principles in their daily responsibilities.

The City of Cleveland offers a variety of benefit options based on employment status and applicable union membership. Generally, benefits may encompass comprehensive medical, dental, vision, prescription, and life insurance. Detailed information regarding benefit eligibility will be discussed upon hire.

Job Posting Date: Wed, 15 Jan 2025 08:37:40 GMT

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