Office Coordinator-Sun Communities

Job Description

Job Title: Office Coordinator

Company: Sun Communities

Location: Webberville, MI

Pay: $18 per hour

AI Pay Analysis: An hourly rate of $18 for an Office Coordinator in Webberville, MI, appears to be slightly on the lower side compared to the broader market trends. As of 2023, the average hourly wage for similar roles in Michigan typically ranges from $20 to $25, depending on factors like experience, specific industry, and additional responsibilities. In smaller towns like Webberville, wage rates can be somewhat lower, but $18 still may not be fully competitive. Therefore, while this rate might be acceptable for entry-level positions, it could deter more experienced candidates who expect compensation that aligns more closely with prevailing industry standards.

Job description:
Office Coordinators are responsible for overseeing routine office operations and managing administrative tasks within the community. They play a key role in assisting with the planning and coordination of community events and activities.

Key Responsibilities:
– Greet and establish rapport with guests, current, and prospective residents, while handling community feedback, suggestions, and complaints to the Community Manager.
– Prepare and distribute communications for residents and the community, including rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums, and renewals.
– Collect and process resident security deposits, processing fees, rent, and other miscellaneous fees using Yardi; ensure proper recording in accounts and issue receipts accordingly.
– Complete and reconcile monthly community reports, including accounting reports and community activity reports, while maintaining records and files per the Operations Manual.
– Perform general administrative duties such as answering phone calls, typing, copying, faxing, and filing.
– Review and code invoices and statements for approval by the Community Manager.
– Schedule clubhouse rentals and manage rental fee processing.
– Ensure adequate office supply inventory and prepare orders as needed.
– Conduct collection calls for site rental payments as directed by the Community Manager and submit overdue accounts for collections.
– Process resident move-ins and move-outs in accordance with the Operations Manual.
– Assist in planning and coordinating resident relations events and community activities.
– Contribute to the preparation of marketing materials, including brochures and flyers about homes for sale and community events as directed by the Community Manager.
– Refer all sales prospects to the Community Manager and promptly enter prospect information into Yardi.
– Assist prospective residents in checking the status of Sun Homes inventory, reviewing listings, showing homes, and supporting rental applications under the Community Manager’s discretion.
– Forward customer service requests from Sun Homes to the Community Manager in a timely manner.
– Process new move-in incentive requests for non-Sun Homes deals.
– Coordinate with the Underwriting team at the Main Office to obtain approvals for prospective resident applicants, tracking all approvals and denials.
– Maintain the petty cash fund, ensuring expenditures are properly recorded.
– Prepare bank deposit slips and execute deposits as required; conduct daily bank runs as necessary.
– Perform other duties as assigned.

Qualifications:
– High School Diploma or GED (Required).
– Valid driver’s license.
– Minimum of 2 years of administrative experience.
– At least 6 months of prior experience using Yardi.
– 6 months of experience in a property management office.
– Excellent written and verbal communication skills.
– Strong customer service skills.
– Exceptional problem-solving capabilities.
– Intermediate computer proficiency.
– Professional appearance.

At Sun Communities, we pride ourselves on being an industry-leading organization that offers our team members challenges, inspiration, and the opportunity for personal growth. We are committed to fostering an environment that prioritizes team member success and satisfaction. In exchange for your dedication and hard work, we offer competitive compensation, advancement opportunities, paid time off, comprehensive benefits, and flexibility.

Our benefits include:
– Extensive medical and prescription coverage, with multiple plan options to suit you and your family.
– Comprehensive dental and vision plans.
– Voluntary health and dependent care reimbursement accounts.
– Life insurance and accidental death and dismemberment coverage.
– Short and long-term disability coverage.
– 401(k) plan with matching contributions from Sun.
– Paid parental leave and employee assistance programs.
– Identity theft and legal assistance plans.
– Pet insurance and tuition reimbursement options for continuing education.
– Vacation RV site discounts for team members at SunRV resorts across the nation.
– Access to team member perks and discounts on various services and products.
– Paid time off, including vacation, personal, and sick leave, along with paid holidays and bereavement time.

For individuals with disabilities who require assistance completing an online application, please contact us at (844) SUN-4343 or send an email to [email protected] with “Applicant Accommodation” included in the subject line.

Job Posting Date: Fri, 07 Feb 2025 23:17:50 GMT

Apply now!