High-Level Executive Assistant-FORJAK Industrial

Job Description

Job Title: High-Level Executive Assistant

Company: FORJAK Industrial

Location: Circleville, OH

Pay: $25 – 28 per hour

AI Pay Analysis: The hourly rate of $25 – $28 for a “High-Level Executive Assistant” in Circleville, OH, appears to be on the lower end of the spectrum when compared to national benchmarks and regional standards. According to industry data, the typical salary for an Executive Assistant in the U.S. ranges from $20 to $40 per hour, depending on experience, industry, and specific responsibilities, with many positions in larger metropolitan areas offering higher compensation. Given that Circleville is a smaller city, local cost of living must be factored in, but even so, this rate may not fully reflect the level of expertise or the demands that come with a “high-level” designation, suggesting that the role may not be competitive in attracting qualified candidates or retaining experienced professionals.

Job description:

Job Description:

Key Highlights

Location: 544 Clinton Street, Circleville, Ohio 43113 (NOT REMOTE)
Reports to: Katie Hedges
Department: Office
Job Type: Full-Time
Salary Range: $25.00 – $28.00
Job Classification: Nonexempt

Our Vision:
We aspire to be the most trusted partner in construction and protective coatings across the U.S., committed to delivering exceptional safety, service, innovation, and value for our customers while fostering opportunity and growth for our members. Founded in 2001 by Adam Logan and joined by partner Matt Palmisciano in 2015, FORJAK Industrial is headquartered in Circleville, Ohio. In 2022, we became an Employee Stock Ownership Plan (ESOP), allowing our members to own the company. Our success is driven by our members and effective procedures as we collectively aim for sustainability, measured growth, and accomplishments aligned with our vision.

About the Role:
We are in search of a highly skilled and proactive High-Level Executive Assistant to provide extensive support to the CEO and COO. This role demands a strategic thinker and exceptional communicator capable of efficiently managing executive tasks, coordinating both business and personal affairs, and anticipating needs before they arise. The ideal candidate will be deeply organized, discreet, and adaptable—able to thrive in a dynamic environment while ensuring smooth daily operations for executive leadership.

As a High-Level Executive Assistant, your daily responsibilities will include:

Executive Support & Coordination:

• Manage and prioritize the CEO/COO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Act as the primary gatekeeper for all incoming communications, including emails, phone calls, and correspondence.
• Draft, edit, and proofread emails, reports, presentations, and other documents on behalf of the CEO/COO.
• Coordinate meeting preparation, including agendas, minutes, and follow-ups, ensuring timely completion of action items.
• Serve as a liaison for the CEO/COO, proactively resolving issues before they escalate.

Project & Task Management:

• Monitor and follow up on tasks, projects, and deadlines to ensure alignment with executive priorities.
• Organize and oversee special projects, both personal and professional, to support the CEO/COO’s strategic objectives.
• Manage confidential documents and sensitive information with the utmost discretion.
• Conduct research and prepare background materials for executive decision-making.
• Handle expense reports, invoices, and financial reconciliation related to executive needs.

Errand & Logistics Management:

• Efficiently execute personal and professional errands, including but not limited to:
  • Banking and financial transactions
  • Event planning and coordination
  • Travel arrangements and accommodations
  • Purchases and returns
  • Addressing household or office-related needs
• Ensure all logistical arrangements run smoothly, including transportation coordination, reservations, and itinerary planning.
• Work collaboratively with vendors, contractors, and service providers for both business and personal matters.

Communication & Relationship Management:

• Represent the CEO/COO in meetings, calls, and correspondence when necessary.
• Develop and maintain strong relationships with internal teams, clients, and external customers.
• Ensure clear and professional communication of executive messaging across all platforms.
• Promote a culture of efficiency and accountability through alignment between executive leadership and team operations.

Office & Administrative Management:

• Provide high-level administrative support to guarantee smooth office operations.
• Maintain and update executive files, records, and confidential information.
• Assist in planning events, company initiatives, and support for the leadership team.
• Optimize workflows and administrative processes for improved efficiency.

Schedule & Travel:
This is a full-time position, Monday through Friday, with daytime hours. The department offers a flexible schedule. While travel is not a standard requirement for this department, there may be occasions when adjustments to your schedule are necessary to accommodate our divisions that operate around the clock.

How Do You Win?
We recognize the distinct contributions of each individual and aim to harness those strengths to empower our field members to excel in their specialized expertise. Our office and shop personnel work diligently to streamline processes for enhanced field efficiency. We are looking for a career-oriented individual who will not only grow but also foster a positive cultural environment in this vital role.

Qualifications Required:

• A minimum of 3-5 years of experience in a business or executive setting.
• At least 2-3 years of proven experience supporting a COO, CEO, or business owner.
• Demonstrated initiative and ability to work independently with minimal supervision.
• A valid driver’s license and auto insurance.
• Proficiency in core computer skills, with experience using Google Suite or Microsoft Office.
• A background in customer service for a minimum of 2-3 years, emphasizing effective communication and excellent interpersonal skills.
• Experience managing and implementing multiple projects simultaneously, meeting established goals within specified timeframes.
• Financial acumen, including the ability to comprehend P&L statements and apply financial insights to operational contexts.
• Strong problem-solving and critical thinking skills, with a fundamental understanding of basic contract language.

Competencies:

• Analytical Acumen: Ability to assess complex situations and identify critical issues while proposing effective solutions aligned with company objectives.
• Proactive Initiative: Capability to take charge of projects, anticipate challenges, and drive action without detailed supervision.
• Customer-Centric Approach: Prioritize customer needs and expectations in decision-making to ensure satisfaction and loyalty.
• Ethical Standards: Commitment to the company’s values and ethical standards in all actions and decisions.
• Quality Focus: Dedication to maintaining high-quality standards in all work aspects.
• Professionalism: Exhibit reliability, punctuality, and a strong work ethic while maintaining a professional demeanor.

Additional Preferred Qualifications:

• A college degree, demonstrating strong intellectual and analytical skills.
• Experience working in a company with annual revenues between $10 million and $40 million, with an understanding of the unique challenges within this scale.
• Experience managing contracts, ensuring compliance, and overseeing licensing processes to meet regulatory standards.

Grow with FORJAK Industrial:
Working with us offers numerous rewards, including:

• 100% Employee Stock Ownership Plan (ESOP)
• Eligibility for Health, Dental, and Vision Insurance
• $10,000 Life insurance policy for employees at no cost
• Life Insurance and Accidental Death Insurance
• 401K with company matching up to 4%
• Monthly PTO accrual
• Boot Buy Program
• Weekly Pay
• PTO Buy Program
• Employee Referral Program Bonus
• Company-provided work apparel
• Company-provided vehicle for work assignments
• Training and Development Opportunities
• Retention Bonus
• Short-Term Disability Plans
• Accident Insurance
• Employee Assistance Program

Fine Print:
Please note that this job description is not intended to cover or contain an exhaustive list of activities, duties, or responsibilities expected of the employee in this position. Duties, responsibilities, and activities are subject to change at any time without notice.

FORJAK Industrial is an equal opportunity employer, committed to considering all qualified candidates without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Posting Date: Fri, 14 Feb 2025 23:30:44 GMT

Apply now!