Talent Together Executive Assistant-Marquette-Alger RESA

Job Description

Job Title: Talent Together Executive Assistant

Company: Marquette-Alger RESA

Location: Michigan

Pay: $70150 – 80581 per year

AI Pay Analysis: The hourly rate for the “Talent Together Executive Assistant” role in Michigan, translating to an annual salary range of approximately $70,150 to $80,581, appears competitive when compared to industry standards for similar positions in the region. According to data from salary research websites, executive assistants in Michigan typically earn between $50,000 to $75,000 annually, with those in more specialized or high-demand sectors commanding higher wages. Given this context, the specified salary range positions this role above the average, suggesting it may reflect additional responsibilities, required expertise, or a company’s investment in retaining talent, which can make it appealing to potential candidates.

Job description:

Talent Together is a statewide consortium composed of all 56 Intermediate School Districts (ISDs) and Regional Educational Service Agencies (RESAs) in Michigan. Committed to collaboration with essential partners, including colleges, universities, the Michigan Department of Education, the Department of Labor, and the Michigan Educator Workforce Initiative, we aim to design and implement a robust suite of programs that facilitate pathways into the teaching profession.

Our mission at Talent Together is to ensure equitable access and opportunities within the teaching profession by removing barriers and providing multiple layers of support. This ensures prospective educators can successfully complete high-quality teacher preparation programs. We recognize and respect the diverse identities, cultures, and traditions of participants, fostering environments of belonging. Ultimately, we strive to enhance the teaching workforce’s diversity and preparedness across Michigan.

To achieve our goal of significantly increasing access to the teaching profession, the Talent Together consortium is innovating solutions to overcome common obstacles, such as the cost of coursework and the necessity of earning a living wage while obtaining certification. Our Registered Apprenticeship Program will encompass job-embedded coursework coupled with comprehensive on-the-job support and training from experienced educators, thereby opening more pathways for individuals in various communities to successfully enter and thrive in the teaching profession.

We are currently seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role necessitates strong attention to detail, excellent communication skills, and the capability to juggle multiple tasks simultaneously. Beyond standard administrative responsibilities, the ideal candidate will assist with event planning and coordination to ensure the seamless execution of company events.

The ideal candidate for this position:

• Demonstrates an entrepreneurial spirit, thriving in a fast-paced environment and managing shifting priorities with ease.
• Possesses a detail-oriented mindset and a knack for creative problem-solving, anticipating challenges and proposing proactive solutions.
• Exhibits critical and analytical thinking abilities, enjoying in-depth data analysis and translating insights for diverse stakeholders.
• Builds authentic and trusting relationships rapidly with a variety of stakeholders from diverse backgrounds and experiences.
• Functions independently and self-directed, adept at developing systems from scratch with discipline and focus.
• Communicates effectively with both written and verbal skills, tailoring messages for different audiences.
• Embraces the perspective that there are multiple paths to success, understanding that achieving educational and career goals often requires innovative problem-solving.
• Navigates the complexities of a virtual workplace effectively, quickly mastering online tools (including Google Workspace), while contributing to a positive team culture and building trusting relationships.
• Takes ownership of their responsibilities within a feedback-rich environment, proactively sharing ideas and adapting based on insights from colleagues.

Minimum Qualifications:

• Proven experience as a Business Assistant, Executive Assistant, Administrative Assistant, or in a similar role.
• Event planning experience with a demonstrated ability to successfully manage and execute events.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Excellent time management skills with the ability to prioritize tasks and meet deadlines.
• Exceptional organizational skills and a keen attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive matters with professionalism and discretion.
• Proactive and resourceful, with the capability to solve problems efficiently.

Essential Duties and Responsibilities:

Executive Support:

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls and correspondence, responding on behalf of executives when appropriate.
• Prepare expense reports, invoices, and track budgets for the executive team.

Event Planning & Coordination:

• Plan, organize, and execute corporate events, conferences, meetings, and employee engagement activities.
• Coordinate logistics for events, including venue selection, catering, transportation, and guest accommodations.
• Collaborate closely with vendors, contractors, and other event-related contacts to ensure smooth operations.
• Manage event budgets, track expenses, and provide cost-effective solutions.
• Ensure all events are executed on schedule and align with the company’s goals and objectives.

Office Management:

• Maintain office supplies and ensure the smooth daily operations of the office environment.
• Perform general administrative tasks such as filing, faxing, copying, and preparing correspondence.
• Assist with the onboarding of new employees and prepare necessary materials.

Communication & Coordination:

• Serve as the main point of contact for executives with internal and external stakeholders.
• Prepare and proofread written communications, ensuring clarity and professionalism.
• Coordinate internal communications and ensure that information is effectively distributed across departments.

Salary and Benefits:
The salary range for this position is $70,150 – $80,581, commensurate with qualifications and experience. Benefits include health, vision, and dental insurance; paid time off; an employee assistance program; long-term disability insurance; life insurance; and retirement benefits through the Michigan Public School Employees’ Retirement System (MPSERS).

Terms of Employment:
This is a full-time, non-union position within a hybrid work environment. The role reports to the Talent Together Executive Leadership and is based in a home office. All Talent Together staff members are required to reside in Michigan and will need to travel to various locations throughout the state.

Job Posting Date: Wed, 26 Feb 2025 07:03:53 GMT

Apply now!