Departmental Secretary I-Oberlin College & Conservatory

Job Description

Job Title: Departmental Secretary I

Company: Oberlin College & Conservatory

Location: Oberlin, OH

Pay: $22.41 per hour

AI Pay Analysis: The hourly rate of $22.41 for a “Departmental Secretary I” in Oberlin, OH appears to be competitive, though it may vary based on the specific responsibilities and employer. According to data from various salary surveys and labor market research, typical hourly wages for similar administrative roles in Ohio generally range from $18 to $25, suggesting that this rate is within the appropriate range. Additionally, factors such as years of experience, educational background, and the specific industry can influence pay rates. Overall, this salary seems reasonable, aligning well with the prevalent standards for similar positions in the region.

Job description:

The Department of Athletics and Physical Education at Oberlin College invites applications for the position of Departmental Secretary I. This is a full-time, 12-month Administrative Assistant role that will report to the Associate Director of Athletics.

The successful candidate will provide essential administrative support to the staff of the Athletics Department and will undertake a variety of specific responsibilities, including but not limited to the following:

• Act as the administrative assistant for the department, welcoming and addressing inquiries from faculty, staff, students, and the general public regarding the department, sports, building operations, and Oberlin College in general. Maintain a comprehensive understanding of departmental operations to effectively handle requests for information or complaints and refer non-routine inquiries to the appropriate personnel.
• Facilitate the registration process for recreation memberships.
• Assist in the coordination of building supervision.
• Support the management and oversight of work-study student workers.
• Answer and screen incoming phone calls, directing them to the relevant staff members.
• Schedule and organize facility use for athletic staff, faculty, students, and patrons.
• Manage the scheduling and organization of the departmental van calendar and oversee the van fleet.
• Provide administrative support to athletic administration, coaches, and staff.
• Monitor office equipment to ensure optimal functionality and facilitate maintenance and repair as needed.
• Maintain an inventory of office supplies and equipment, ensuring timely ordering and restocking.
• Organize and oversee the department mailroom operations.
• Take, maintain, and circulate meeting minutes.
• Reconcile and submit expense reports for the Associate Vice President for Athletics Advancement, the Delta Lodge Director of Athletics & Physical Education, and the Senior Associate Director of Athletics.

Additional duties may be assigned as necessary.

Required Qualifications: A high school diploma and 3-5 years of relevant office experience are required. Candidates should possess excellent written and verbal communication skills, strong knowledge of office methods and procedures, and proficiency in Microsoft Word, Excel, and website maintenance. A typing proficiency of 50 words per minute is also required.

Compensation: This position falls under the pay group 4 Administrative Assistant category, offering an hourly rate of $22.41 or an appropriate transfer rate for internal candidates. The role includes an attractive benefits package.

Special Instructions to Applicants: Candidates selected for an interview will be invited to complete keyboarding, Microsoft Word, and Excel assessments in the Office of Human Resources prior to scheduling interviews. All tests must be passed to qualify for an interview. This position is open to both internal and external applicants; however, internal OCOPE members will be prioritized during the first 10 business days following this announcement, which will conclude on April 29, 2025.

Job Posting Date: Thu, 17 Apr 2025 07:37:39 GMT

Apply now!