Event Coordinator Specialist-Corewell Health

Grand Rapids, MI
November 2, 2024
Full Time
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Job Description

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Job Title: Event Coordinator Specialist

Company: Corewell Health

Location: Grand Rapids, MI

Pay:

AI Pay Analysis: To analyze the hourly rate for an “Event Coordinator Specialist” in Grand Rapids, MI, we need to consider various factors such as local market conditions, the level of experience required, and industry standards. As of 2023, the typical hourly wage for event coordinators in the area generally ranges from $20 to $30, depending on experience and specific responsibilities. If the rate you’re considering falls within or above this range, it may be seen as competitive. Additionally, the cost of living in Grand Rapids is relatively moderate compared to larger metropolitan areas, which can make a job offering at the higher end of this scale more appealing to potential candidates. Overall, to further assess competitiveness, comparing the offered rate with regional job postings and industry benchmarks would provide deeper insights.

Job description:

Join our dynamic Catering department as an Event Coordinator, where you will oversee a diverse range of catered events in collaboration with prestigious organizations such as the Foundation, Susan G. Komen, and the American Cancer Society, among others. In this role, you will proactively anticipate project needs, prioritize tasks effectively, and meet deadlines with minimal supervision, demonstrating flexibility to accommodate occasional evenings and weekends.

Your responsibilities will encompass all facets of special event management, ensuring the delivery of exceptional customer service characterized by enthusiasm and professionalism. You will be instrumental in building and nurturing strong relationships with both internal and external clients, showcasing a passion for our service line and a steadfast commitment to excellence.

Essential Functions:

  • Facilitate negotiations for space contracts, reserve event venues, and coordinate catering, supplies, and audiovisual equipment. Manage travel arrangements, order event signage, and ensure the appropriate décor, including floral arrangements, linens, and color schemes.
  • Conduct thorough research, perform site visits, and identify resources to assist staff in evaluating event possibilities. Generate and refine room layouts for each event and serve as the primary liaison with vendors regarding event-related matters. Oversee on-site production and cleanup as necessary. Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, and complete all required closures for events.
  • Assist in budget preparation and provide regular progress reports to staff directors on each event project. Track event finances, including check requests, invoicing, and reporting. Coordinate appointments for space tours and manage event scheduling on the calendar. Draft and modify event contracts as needed.
  • Manage and communicate the overall calendar of events.

How Corewell Health cares for you:

  • Comprehensive benefits package to support your financial, health, and work-life balance objectives.
  • On-demand pay program powered by Payactiv.
  • Discounts on various services and products, including restaurants, phone plans, and spas.
  • Optional identity theft protection and various insurance options.
  • Traditional and Roth retirement options with service contributions and matched savings.

Qualifications:

Required:

  • Bachelor’s Degree or equivalent in Communications, Marketing, Hospitality Management, or a related field.
  • A minimum of 2 years of relevant experience in office administrative management or in a similar work environment with transferable skills.
  • At least 2 years of experience in coordinating special events or event planning.

Preferred:

  • Experience in coordinating events with an attendance of up to 1,000 participants.
  • Proficiency in the Microsoft Office suite.
  • Familiarity with CaterTrax software.

As a member of the Corewell Health team, you will play a crucial role in delivering personalized healthcare to our patients, members, and communities. We are dedicated to fostering and investing in your professional growth. Our exceptional teams consist of collaborators, leaders, and innovators committed to a shared mission: to enhance health, nurture humanity, and inspire hope. Join a nationally recognized health system with an ambitious vision for continued advancement and excellence.

Job Posting Date: Sat, 02 Nov 2024 04:05:21 GMT

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