Executive Administrative Assistant-Quest Global

Job Description

Job Title: Executive Administrative Assistant

Company: Quest Global

Location: Detroit, MI

Pay:

AI Pay Analysis: To assess the competitiveness of the hourly rate for an “Executive Administrative Assistant” in Detroit, MI, it’s important to consider current industry standards and local economic factors. As of late 2023, the typical hourly wage for this role in the Detroit area ranges from approximately $20 to $35, depending on the candidate’s experience, the complexity of the tasks, and the specific employer. If the offered rate falls within or exceeds this range, it would be considered competitive; however, if it is significantly lower, it may not align with industry expectations. Overall, the evaluation should also account for benefits and workload to provide a comprehensive view of its competitiveness.

Job description:

Executive Administrator responsibilities encompass a variety of critical functions, including project management, administrative support, and the coordination and planning of conferences and industry-specific board/executive meetings. The role also entails the analytical review of company reports and data sets, as well as additional administrative responsibilities.

ESSENTIAL FUNCTIONS:

• Provide comprehensive support for the executive management team, including but not limited to:
  • Managing projects such as remodeling, relocations, and strategic transitions.
  • Preparing letters, correspondence, reports, memos, meeting minutes, and presentations.
  • Coordinating business travel arrangements for executive management.
  • Maintaining and scheduling executive management calendars.
  • Greeting guests and managing telephone communications efficiently.
  • Accurately recording and forwarding verbal or written messages.
  • Anticipating catering needs and coordinating orders.
  • Serving as a reliable backup for the Senior Executive Administrator and Executive Administrator – Finance.
  • Planning, coordinating, and executing seminars, meetings, and conferences, including distributing relevant materials for agency staff as needed.
  • Organizing and directing virtual meetings on various platforms.
  • Collaborating with the Senior Executive Administrator on special event planning, such as holiday dinners and Board of Directors meetings.
  • Participating in merger and acquisition planning, including pro-forma input, due diligence team coordination, and post-transition onboarding.
  • Working with stakeholders on the preparation and analysis of Key Performance Indicator (KPI) reports.
  • Interacting with the public, customers, and companies to prevent potential errors or omissions.
  • Engaging in seminars and training for personal and professional development.
  • Completing special projects related to Corporate/Executive areas as assigned.
  • Adapting to telecommuting opportunities as determined by location, department, and business needs, with details provided by each manager.

ADDITIONAL RESPONSIBILITIES:
This job description outlines the essential functions required of the position. Although certain duties are specified, additional responsibilities may arise as necessary to support these functions, and performance objectives may be established annually to evaluate task execution.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient in PC usage, with advanced skills in MS Office Suite (Word, Excel, Outlook, Teams, and PowerPoint).
• Ability to understand and adapt to evolving business needs.
• High level of personal integrity and professional demeanor.
• Highly organized with a capacity to manage multiple projects simultaneously while meeting deadlines.
• Strong creative and analytical skills, coupled with meticulous attention to detail.
• Minimum typing/word processing speed of 50 words per minute.
• Adaptability to fast-paced, changing environments.
• Flexibility to manage a diverse workload professionally.
• Self-motivated with the ability to prioritize tasks effectively.
• Regular and punctual attendance is mandatory.
• Effective communication skills, both verbal and written, across all organizational levels.
• Exceptional interpersonal skills, facilitating effective interactions with clients, colleagues, and management.
• Ability to foster a collaborative team environment, proactively seeking solutions for clients and internal stakeholders.
• Commitment to adhering to company policies and maintaining strict confidentiality.

QUALIFICATIONS:

• 1-5 years of corporate or executive administrative experience preferred.
• High School diploma or GED required.
• Professional administrative designation is desirable.

This position is fast-paced and requires multi-tasking capabilities. It necessitates the operation of a computer workstation, which includes keyboard and video display. All requirements may be adjusted to reasonably accommodate physical or mental impairments.

Job Posting Date: Thu, 07 Nov 2024 00:33:51 GMT

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