Academic Program Coordinator-Michigan State University

Job Description

Job Title: Academic Program Coordinator

Company: Michigan State University

Location: East Lansing, MI

Pay:

AI Pay Analysis: To effectively analyze the hourly rate for an “Academic Program Coordinator” in East Lansing, MI, it would be essential to compare it to industry standards in higher education and similar roles within the region. Typically, as of 2023, academic program coordinators earn between $20 to $35 per hour, depending on factors such as experience, specific responsibilities, and the institution’s budget. If the hourly rate you’re considering falls within or above this range, it would likely be deemed competitive. Furthermore, it’s beneficial to review local job postings, salary surveys, and organizational pay scales for a comprehensive perspective. If the rate is significantly below this range, it may not align with industry expectations, which could hinder recruitment and retention efforts.

Job description:

The Program in Mathematics Education (PRIME) is seeking a meticulous and highly organized Academic Program Coordinator to oversee the administrative functions essential for the effective operation of the PRIME Graduate Program. This role acts as an assistant to both the Program Director and the Graduate Program Director, serving as a primary point of contact and liaison for prospective students, current students, and other key stakeholders. The coordinator will also act as a resource for faculty, staff, and graduate students regarding departmental, college, and university policies.

Graduate Program Student Progress
The coordinator will maintain student academic files and program databases, assist faculty and students with course registrations, overrides, and grade modifications, and monitor course incompletions, deferrals, and grade extensions. In addition, this role will track student progress toward the completion of the Ph.D. program and post-graduation employment, compile graduation statistics, and maintain the student database.

Graduate Program Admissions
This position involves preparing and organizing student materials for faculty admission decisions, creating student acceptance packages, and assisting with the enrollment process. The coordinator will also respond to inquiries from prospective domestic and international students regarding admission and prepare admissions reports for departmental and program administrators as needed.

Financial Transactions
The Academic Program Coordinator will provide assistance in processing financial transactions, which includes pre-trip travel requests, travel arrangements, compiling receipts, and submitting reimbursements and vouchers. Further responsibilities include assisting in generating reports related to program budgets, coordinating payments to vendors, and serving as the program’s liaison with various campus and off-campus offices concerning financial matters.

General Office Support
The role entails monitoring class enrollments, supporting faculty with coursework related tasks such as document review, copying, printing, and scanning. The coordinator will coordinate the work assignments of student employees, assist with scheduling faculty meetings and room reservations, attend faculty meetings to take minutes, and perform other duties as assigned.

Event Support
The coordinator will provide support for program events, which includes scheduling room reservations, distributing event flyers and communications, assisting with inquiries and setup on the day of the event, serving as a point of contact for guests, and aiding in the coordination, planning, and procurement of event catering.

Minimum Requirements
Candidates should possess knowledge equivalent to that typically obtained through the completion of an Associate’s degree in business, education, higher education, psychology, or a related field. Additionally, one to three years of progressively responsible experience in university/college admissions or related administrative roles, or an equivalent combination of education and experience, is required.

Desired Qualifications
Ideal candidates will have experience with curriculum matters as they pertain to matriculated students, a working knowledge of EBS, eFellowship system, Microsoft Office Suite, Slate, Campus Solutions, SAP, D2L, Omni CMS, SharePoint, Teams, and Google and Outlook Calendars. The demonstrated ability to be a team player and self-starter with outstanding organizational and interpersonal skills, as well as strong creative thinking and problem-solving capabilities, is essential. Candidates should be able to manage multiple projects simultaneously in a deadline-driven environment and exhibit strong communication skills. Extensive knowledge of university graduate programs, policies, and procedures, along with experience in creating and maintaining websites and social media presence, is highly desirable. Proficiency in the English language is required, and bilingual candidates are encouraged to apply, though this is not mandatory.

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or protected veteran status.

Required Application Materials

• Resume
• Cover Letter
• Writing Sample
• Names and contact information of three professional references

Work Hours
Standard hours are from 8:00 AM to 5:00 PM.

Additional Information
Bidding eligibility ends on November 12, 2024, at 11:55 P.M.
Advertised: November 6, 2024, Eastern Standard Time
Applications close: November 12, 2024, Eastern Standard Time

Job Posting Date: Thu, 07 Nov 2024 23:37:36 GMT

Apply now!