Accounting Reporting Clerk (Supervisory Clerk I)-City of Detroit

Job Description

Job Title: Accounting Reporting Clerk (Supervisory Clerk I)

Company: City of Detroit

Location: Michigan

Pay: $54013 – 70139 per year

AI Pay Analysis: The hourly rate range of approximately $54,013 to $70,139 per year for the role of “Accounting Reporting Clerk (Supervisory Clerk I)” in Michigan translates to about $25.97 to $33.69 per hour, which appears to be competitive based on current industry standards. According to various salary databases and reports, similar roles in Michigan typically fall within the $25 to $35 per hour range, depending on experience and specific job responsibilities. This suggests that the offered compensation is in line with the market rate for accounting clerks and supervisory positions in Michigan, making it an attractive opportunity for qualified candidates seeking work in this field.

Job description:
The Office of the Chief Financial Officer, specifically within the Office of Department Financial Services, Public Safety Fire Division, is seeking applications for the position of Accounting Reporting Clerk (Supervisory Clerk I).

Position Summary:
The successful candidate will serve as a Supervisory Clerk within the Office of the Chief Financial Officer (OCFO) and the Office of Departmental Financial Services (ODFS) for the City of Detroit. This role involves leading and supervising clerical paraprofessionals. The Supervisory Clerk I will be charged with the oversight and management of all clerical-related activities and projects within the Detroit Fire Department (DFD), with a particular emphasis on the Fire Marshal Division. The incumbent will leverage the accounts receivable and general ledger modules of the Oracle ERP Cloud to enhance DFD operations.

Key Responsibilities:
– Manage financial operations of the DFD Fire Marshal Division utilizing Oracle Cloud ERP, Smartsheet, and Mobileye platforms.
– Supervise all office and support tasks performed by direct reports.
– Provide training and support to team members, ensuring they have access to relevant source materials.
– Oversee the training and effective use of departmental hardware and software by staff.
– Guide direct reports on professional telephone communication and etiquette.
– Direct the maintenance and updating of database systems managed by team members.
– Ensure clerical processes are conducted accurately, including data compilation and verification.
– Monitor employee interactions with customers and colleagues, addressing inquiries, providing information, and resolving complaints.
– Manage the handling of incoming and outgoing mail and correspondence.
– Supervise workflows to ensure timely invoice processing and accurate account matching.
– Implement data verification procedures to minimize errors.
– Oversee basic accounting functions performed by subordinates, including managing accounts through specialized accounting software.
– Review reports and documents for accuracy and completeness.
– Analyze statistical, financial, accounting, and auditing reports, summarizing findings for presentation to management.
– Ensure compliance with City procedures through proper data coding.
– Investigate discrepancies in records, employing expertise to identify and rectify issues.
– Supervise the handling of cash, checks, and vouchers by staff.
– Ensure compliance with federal, state, and city regulations in clerical operations.
– Oversee payroll processes, including time tracking, data management, withholdings, and benefits administration.
– Undertake special projects and additional duties as assigned.

General Management and Supervisory Duties:
– Oversee and manage a team of paraprofessionals engaged in clerical and system support, including bookkeeping, voucher audits, and payroll functions.
– Plan the work of subordinates, including the introduction and implementation of ERP Cloud modules and related technologies.
– Ensure adherence to implementation guidelines for new technologies.
– Identify operational challenges related to ERP Cloud and escalate them for resolution.
– Establish priorities and schedules for task completion.
– Delegate tasks to staff, considering their capabilities and the complexity of assignments.
– Conduct performance evaluations, including semi-annual and annual reviews.
– Provide guidance and counsel to employees on administrative and work-related matters.
– Interview and recommend candidates for positions within the unit.
– Address employee complaints and refer unresolved issues to higher-level management as necessary.
– Recommend minor disciplinary actions as warranted.
– Consult with training specialists to address developmental needs and potential training solutions related to ERP Cloud applications.
– Collaborate with the Chief Learning Officer to identify and address staff training requirements.

Minimum Qualifications:
Education:
– High school diploma or equivalent (GED).

Experience:
– A minimum of five (5) years of combined experience is required, including four (4) years of direct clerking experience. While prior supervisory experience is not mandatory, demonstrated leadership in team settings, projects, or assignments is essential. The Supervisory Clerk I must exhibit proficiency in integrated word processing and spreadsheet software.

Preferred Qualifications:
– An Associate’s Degree in Business Administration, Accounting, Finance, or a Project Management Certification is preferred.
– Proficiency in the ERP Accounts Receivables module, Inspection Prevention software applications, Smartsheet, and Excel spreadsheet functions is highly valued.

Equivalency:
– Combinations of education and experience that fulfill the required knowledge, skills, and abilities will be assessed on an individual basis.

Supplemental Information:
– The evaluation process will consist of an interview (70%) and an assessment of training, experience, and personal qualifications (30%), culminating in a total score of 100%. Additional points may be awarded for veteran status (0-15 points) and Detroit residency (15 points).

Employment Benefits:
– The City of Detroit offers a competitive and comprehensive employee benefits package, which includes health coverage (medical, dental, and vision), life insurance options, long-term disability insurance, and generous paid time off benefits. Additionally, employees are part of the City Employees Retirement System, providing a path to retirement benefits after designated service periods. Opportunities for growth and advancement within the City departments are also available, promoting a supportive team environment focused on delivering exceptional service to the community.

Job Posting Date: Tue, 24 Dec 2024 23:03:42 GMT

Apply now!