Administrative Assistant/Associate-Over Zero

Job Description

Job Title: Administrative Assistant/Associate

Company: Over Zero

Location: Columbus, OH

Pay: $28000 – 30000 per year

AI Pay Analysis: The annual salary of $28,000 to $30,000 for an Administrative Assistant/Associate role in Columbus, OH translates to an hourly rate of approximately $13.46 to $14.42, which is generally considered below the average for this position in the region. According to recent data, the typical hourly wage for administrative assistants in Columbus typically ranges from $15 to $20, depending on experience and responsibilities. Therefore, this pay range appears to be less competitive and may not align with industry standards, especially given the rising cost of living and the value of administrative roles in supporting organizational operations. Employers may need to consider adjusting the compensation to attract and retain qualified candidates effectively.

Job description:

The Administrative Assistant/Associate will provide essential administrative and operational support to further the strategic objectives of the Over Zero project. Collaborating closely with the Ohio State Director, this role is integral to resource management, meeting organization, and the execution of high-level convenings. This position is currently structured as a part-time role, averaging 20 hours per week.

Responsibilities and Tasks:
The Administrative Assistant/Associate will engage with the Ohio State Director and the Resilience States Project team in the following areas:

• Relationship Management:

  • Assist the Ohio State Director, Director of Place-Based Programs, and Programs Manager in fostering and maintaining relationships with network participants and in-state partners. This includes:
  • Supporting partner communications, including invitations, updates, and newsletters.
  • Facilitating communication and event logistics for Friends of Over Zero (FOOZ).
  • Coordinating meetings and scheduling activities.
  • Tracking and documenting requests from network members.
  • Organizing and maintaining notes, calendars, and various trackers to monitor engagement with network members.
• Attend and take notes during selected meetings as appropriate.

• Assist the Ohio State Director with the recruitment of new network members.

• Program Support:
  • In collaboration with the broader Over Zero team, coordinate rapid response efforts in Ohio to mitigate the effects of political violence. This includes:
  • Compiling and disseminating resources for rapid response.
  • Tracking rapid response requests and the support provided.
  • Coordinating necessary support for Over Zero staff.
  • Assisting the Ohio State Director in progressing projects initiated by program participants, including addressing logistical and programmatic needs, such as contracts, payments, and compliance.
  • Ensuring that in-person programming components are effectively organized and executed in partnership with the Programs Manager (including surveys, contracts, catering orders, travel, etc.).
  • Collaboratively developing, maintaining, and adjusting work plans and timelines to meet network goals with the Ohio State Director.
  • Managing impact tracking for state-level and local activities.

All employees of Hopewell Fund are required to complete timesheets.

Education, Experience, Knowledge, Skills, and Abilities:
The ideal candidate will possess the following qualifications:

• A minimum of 2 years of administrative experience.
• Experience in operations, project management, event planning, or hospitality.
• A genuine interest in effecting positive change through investing in local leadership and fostering resilience against political and identity-based violence.
• A client-service mindset with a collaborative team-oriented approach.
• Strong attention to detail coupled with exceptional time management skills.
• A high school diploma or equivalent.
• Willingness to travel within Ohio as needed, and occasionally nationally.
• Access to a stable internet connection to fulfill job responsibilities.

How to Apply:
Applications will be reviewed on a rolling basis, with priority given to those submitted before Monday, April 21. Please submit your résumé in PDF format using the upload function on the online application portal. In lieu of a cover letter, please address the questionnaire included in the application with concise responses (approximately 2-3 sentences) to the following prompts:

• What is your approach to project management?
• Why do you believe you are well-suited to contribute to Over Zero’s mission and this specific role in Ohio?
• Which of your previous professional or volunteer experiences do you consider most relevant to this position?

We will reach out to you if we wish to proceed with your application. The announcement will remain open until the position is filled.

Compensation and Benefits:
The starting salary range for this position is $28,000 to $30,000 per year (at 20 hours per week), commensurate with experience and in alignment with internal equity. Our comprehensive benefits package includes:

• 100% employer-paid health, dental, and vision insurance.
• A 3% automatic contribution to a 401(k) plan, with an additional 3% employer match.
• Flexible spending account options for health, dependent care, and transit.
• Mobile phone and technology benefits.
• Annual leave including 80 hours of vacation, 40 hours of health leave, up to 1 day of casual leave, and 10 hours of volunteer leave.
• 13 paid holidays each year.
• Eligibility for 12 weeks of paid family and medical leave (pro-rated by FTE) after 90 days of employment.
• Flexibility to work remotely from anywhere in Ohio.
• A commitment to professional development and personal growth.

About Over Zero:
Over Zero, a project of the Hopewell Fund, aims to reduce and prevent political and identity-based violence while fostering long-term societal resilience. The project underscores the importance of communication in either igniting or mitigating this violence, equipping leaders from various sectors with the tools needed for effective violence prevention and response. We partner with a diverse array of academics, researchers, and practitioners globally and uphold a strong commitment to our organizational culture, which emphasizes co-creation, impactful discovery, and a holistic approach.

Hiring Statement:
As a project of the Hopewell Fund, a 501(c)(3) public charity, Over Zero is dedicated to attracting and nurturing exceptional talent while creating a dynamic and fulfilling work environment. We uphold values of safety and inclusivity for all employees and partners, respecting a diverse range of identities and classifications protected by law.

E-Verify:
Hopewell participates in the E-Verify program and will provide the federal government with Form I-9 information to confirm employees’ authorization to work in the United States.

Job Posting Date: Thu, 27 Mar 2025 07:50:15 GMT

Apply now!