Administrative Assistant II-City of Detroit

Job Description

Job Title: Administrative Assistant II

Company: City of Detroit

Location: Detroit, MI

Pay: $41793 – 51971 per year

AI Pay Analysis: The salary range of $41,793 to $51,971 per year for an “Administrative Assistant II” in Detroit, MI translates to approximately $20.08 to $24.99 per hour, which is generally competitive within the industry for this level of administrative support. According to various salary sources, the average hourly rate for similar positions in Detroit tends to fall within the range of $18 to $25, depending on factors such as experience, specific duties, and the size of the employing organization. Therefore, this compensation package aligns well with local market standards, making it a reasonable and competitive offer for an Administrative Assistant II in the Detroit area.

Job description:
Be a Part of the City You Love!

The Office of the Chief Financial Officer – Department of Financial Services Public Infrastructure division is inviting applications for the position of Administrative Assistant II.

Position Summary: The Administrative Assistant II serves as an intermediate-level paraprofessional within the City of Detroit Office of the Chief Financial Officer, requiring close direction and supervision. This role encompasses a wide array of clerical and administrative support activities, including, but not limited to: sorting and routing mail; acting as a liaison between management and staff, other departments, and external agencies; scheduling and maintaining the appointment calendar for superiors; and providing guidance to staff regarding procedures, practices, and policies.

Examples of Duties:
– Provide support to department managers, directors, or other related management staff.
– Greet visitors and callers, addressing their inquiries or directing them to the appropriate personnel.
– Sort, open, and distribute incoming mail to staff.
– Make copies of correspondence and other printed materials as needed.
– Answer telephone calls, providing information, taking messages, or transferring calls to the relevant individuals.
– Coordinate conferences, meetings, and special events, including travel reservations for personnel.
– Maintain scheduling and event calendars for staff.
– Locate and compile documents for briefings and conferences.
– Assist staff by providing information regarding division procedures, practices, and policies.
– Review documents, forms, applications, and other materials for accuracy and completeness.
– Draft non-technical correspondence, such as acknowledgment letters, in accordance with provided formats.
– Operate electronic mail systems and manage the flow of information both internally and externally.
– Utilize office equipment, such as fax machines and copiers, ensuring they are operational and arranging repairs as necessary.
– Employ computers for various applications, including database management and word processing.
– Establish and manage both paper and electronic filing systems, maintaining documents such as attendance records and correspondence.
– Compose, type, and distribute meeting notes, correspondence, and reports.
– Prepare materials for supervisors’ use in public speaking engagements.
– Manage and coordinate the reception activities of goods and services, ensuring proper documentation and accountability.
– Organize travel arrangements for the ODFS team, paying close attention to detail, organization, and communication.
– Accurately enter staff time and attendance in the Ultipro system, ensuring necessary approvals are obtained for time-off requests.
– Undertake special projects and additional tasks as assigned.

Minimum Qualifications:

Education:
– Candidates must have completed high school or possess a General Educational Development (GED) certificate.

Experience:
– A minimum of one (1) year of administrative support experience is required, including proficiency in using personal computers for preparing correspondence, reports, and data management. Candidates must demonstrate proficiency in integrated word processing and spreadsheet software, which may be assessed through a written test.
– To qualify for the Administrative Assistant II level, candidates should have at least two (2) years of relevant experience.

Equivalency:
– Equivalent combinations of education and experience that provide the necessary knowledge, skills, and abilities will be assessed on an individual basis.

Supplemental Information:
Evaluation Plan:
– Computer-Based Test: 30%
– Interview: 70%
– Evaluation of Training, Experience & Personal Qualifications: Pass/Fail
The overall T.E.P. (Total Evaluation Points) is 100%.

Additional points may be awarded for:
– Veteran Points: 0 – 15 points
– Detroit Residency Credit: 15 points

EMPLOYMENT BENEFITS:
The City of Detroit offers a competitive and comprehensive employee benefits package, contributing to low turnover rates and employee longevity. Benefits include, but are not limited to:

HEALTH:
– Medical: Eligibility for hospital, surgical, and prescription drug benefits.
– Dental
– Vision

INSURANCE:
– Life Insurance: Optional group insurance for employees and their families, with the City covering 60% of premiums for the first $12,500 of employee life insurance. Employees may purchase additional life insurance for dependents at their own expense.
– Long-Term Disability Insurance (Income Protection Plan): Available through payroll deductions for employees who become disabled and are not yet eligible for retirement.

PAID TIME OFF:
– Sick Leave
– Vacation
– Holidays

OTHER LEAVE BENEFITS:
Includes funeral leave, Family and Medical Leave, jury duty, military duty leave, and unpaid personal leave.

RETIREMENT BENEFITS:
Employees automatically join the City Employees Retirement System, qualifying for a retirement allowance after:
– Completion of thirty (30) years of service, or
– At age sixty (60) with at least ten (10) years of service, or
– At age sixty-five (65) with eight (8) years of service (other eligibility rules apply for disability).
– Early retirement options available after twenty-five (25) years of service, with vested rights after ten (10) years of service.

ADVANCEMENT OPPORTUNITIES:
Employees have numerous growth and career advancement opportunities across all City departments and divisions.

Embark on a successful career with the City of Detroit, knowing that you are part of a team dedicated to delivering exceptional service to the citizens of Detroit.

Job Posting Date: Fri, 21 Feb 2025 23:27:34 GMT

Apply now!