Assistant or Associate Director for Regional Clubs-Yale University

Job Description

Job Title: Assistant or Associate Director for Regional Clubs

Company: Yale University

Location: Yale, MI

Pay:

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Job description:
Please rewrite the job description to sound more polished and professional while keeping all the key details intact. Type only the text that would follow the header “Job description:”. Do not include the header or other headers like Job Title, Company, Location, etc. The job description is as follows: Essential Duties1. Formulates shared interest alumni groups through identification and cultivation of alumni activities and contributes to the growth and maintenance of existing alumni groups. 2. Pursues opportunities to engage high-potential alumni organizations, primarily professional -based groups to promote relationship and generate source of revenue for the University. 3. Oversees budget control and determine financial obligation to run programs effectiveness. 4. Implements a marketing and outreach strategy focused on internal staff, students, faculty, administration and external (alumni, friends/partners, parents) contacts to expand the number of shared interest groups and their impact to the university alumni affairs. 5. Partners with a variety of constituencies to develop, engage and cultivate their alumni (school of engineering, management, medicine, athletics, fraternities, ethnic g and cultural groups) to build trust and administer where the University is the beneficiary. 6. Devises marketing strategies and publicity campaigns for alumni activities and programs; determines logistics, speakers, and content to ensure programs run smoothly. 7. Consults with internal and external contacts on devising effective activities and programs to meet the University goals and objectives. 8. May perform other duties as assigned.Required Education and ExperienceBachelor’s Degree in a related field and four years of related work experience.Weekend Hours Required?OccasionalEvening Hours Required?OccasionalDept/Section URLalumni.yale.eduDuration TypeRegularWork WeekStandard (M-F equal number of hours per day)Drug ScreenNoHealth ScreeningNoBackground Check RequirementsAll candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.Searchable Job FamilyDevelopmentExternal Gateway Posting Date04-Nov-2024Total # of hours to be worked:37.5Position Focus:The Yale Alumni Association (YAA) is responsible for university-wide alumni relations programs and for organizing and supporting events, programs, initiatives, and other opportunities to strengthen alumni relationships with Yale. Reporting to the Senior Director for Regional Clubs, this position supports a portfolio of regional Yale clubs, their volunteer leadership, and related programming. Yale clubs are regional alumni associations for alumni living in a specific geographical area that are legally and financially independent of the university. Key responsibilities include:Coordinate services, programs, strategic support, and volunteer management for a portfolio of regional Yale clubs, including volunteer support, strategic planning, program development, event planning, and communications. Develop effective strategies for alumni engagement based on geographical location to promote Yale and engage diverse audiences. Create and manage signature events in collaboration with local volunteers, such as presidential visits, conferences, seminars, and club anniversaries. Encourage and facilitate regional club participation in the Redpath Speakers Program which brings Yale faculty to speak to alumni audiences outside New Haven.
Collaborate with colleagues from the YAA, graduate and professional schools, and the Office of Development to build partnerships that support YAA priorities, such as lifelong learning, young alumni engagement, and diversity, equity, and inclusion (DEI). Serve as a resource for alumni interested in creating new regional programs, advising on best practices in working with existing club leadership and engaging other alumni organizations as collaborators.
Work with assigned clubs to promote strong volunteer engagement and leadership, identifying and recruiting talented alumni for volunteer roles. Inspire, inform, and motivate through regular communication. Guide volunteer leadership in succession planning. Foster volunteer interaction across constituencies. In collaboration with regional club colleagues and YAA’s marketing & communications team, develop and/or recommend communications about and for regional clubs to increase awareness, highlight outstanding volunteers, and promote events and programs. Guide volunteer leaders in best practices for use of e-marketing, websites, and social media, including working with volunteers who use YAA’s chapter management software platform. Staff alumni association programs like Yale College Reunions and the YAA Assembly, including evenings and weekends as necessary.Note that business title and salary will be commensurate with experience.The information in Essential Duties below is generic in nature so some may not be applicable; prospective applicants will find the information in the Position Focus to be most relevant.Preferred Education, Experience and Skills:Experience in alumni relations, volunteer management, educational programming, event planning, nonprofit organizations, or related field. Experience working with volunteers in a nonprofit or higher education setting. Knowledge of the University and its academic programs. Experience with event registration platforms such as Eventbrite and presentation tools such as Canva.Posting DisclaimerThe intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.Compensation GradeAdministration & OperationsCompensation Grade ProfileManager; Program Leader (P5)Bargaining UnitNone – Not included in the union (Yale Union Group)Supervisory OrganizationAssociation of Yale Alumni – ClubsTime TypeFull timeRequired Skill/Ability 1:Superior interpersonal and relationship-building skills. Ability to collaborate with colleagues, faculty, and volunteers to contribute to YAA’s mission. Outstanding verbal and written communications skills. Ability to work with sensitive information and maintain strict confidentiality.Required Skill/Ability 2:Demonstrated experience in program development, event planning, and associated logistics, or related fields. Willingness to assume responsibility for all aspects of specific programs, including domestic and international travel and participation in YAA programs, including evenings and weekends as needed.Required Skill/Ability 3:Excellent organizational and independent decision-making skills. Demonstrated ability to develop projects from conception to completion, prioritize competing responsibilities, and manage needs of multiple stakeholders.Required Skill/Ability 4:Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). High level of cultural competence or willingness to learn.Required Skill/Ability 5:Demonstrated flexibility and agility in responding to shifting demands and priorities in a fast-paced and changing environment. Facility with technology and learning new platforms. Ability to keep priorities aligned while maintaining professionalism and a sense of humor.NoteYale University is a tobacco-free campusWage RangesClick to see our Wage RangesWork ModelOn-site

Job Posting Date: Wed, 06 Nov 2024 04:59:21 GMT

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