CL-23 CTE Secretary-Wayne RESA

Job Description

Job Title: CL-23 CTE Secretary

Company: Wayne RESA

Location: Melvindale, MI – Allen Park, MI

Pay: $29.45 per hour

AI Pay Analysis: The hourly rate of $29.45 for the “CL-23 CTE Secretary” role in Melvindale, MI – Allen Park, MI appears to be competitive when compared to similar positions in the region. Administrative support roles, particularly in the education sector or specialized technical fields, typically fall within a range of $25 to $35 per hour, depending on experience, qualifications, and specific job responsibilities. Given that Michigan’s cost of living is relatively moderate, this rate aligns well with industry standards, making it appealing for candidates seeking a balance of remuneration and job responsibilities within that job sector.

Job description:

Upload student enrollment files into the CTEIS system, including Work-Based Learning Records, Credentials Records, Year-End Reports, and all student grades. Responsible for requisitioning, distributing, and maintaining records of CTE equipment, textbooks, and supplies for all CTE programs. Coordinate credential testing for all CTE programs and collaborate with CTE teachers to procure necessary credential software. Engage with the technology department to ensure the feasibility of testing sessions and proctor credential testing for students.

Work closely with the Finance Department to ensure the appropriate accounts and budgets are utilized for all expenditures. Assist with Wayne RESA and MDE monitoring processes, including audits and report requests as needed. Plan and coordinate Wayne RESA and/or MDE CTE Program Site Visits as necessary. Complete and submit all required forms for MelNAP Board of Education and Melvindale High School field trips, including transportation requests.

Conduct annual follow-up surveys as mandated by MDE OCTE, contacting students from the provided list via phone or email. Prior to graduation, secure valid phone numbers from seniors for future follow-up. Assist in the planning and coordination of the annual Manufacturing Day, including follow-up meetings, agenda preparation, and transportation arrangements. Organize a spring job fair specifically for seniors.

Support CTE instructors in organizing Fall and Spring Advisory Committee meetings by creating materials such as agendas, membership rosters, and sign-in sheets. Assist CTE instructors with student leadership activities, including registration for CTSO memberships and conference registrations/travel arrangements. Plan and coordinate an annual CTE open house community outreach event that showcases all CTE programs, leveraging brochures and marketing materials to enhance community and stakeholder awareness.

Oversee the planning and coordination of a Work-Based Learning Community Event, facilitating collaboration with local businesses seeking student workers that align with CTE programs. Ensure the scheduling and transport arrangements for CTE students within the school district are effectively managed. Assist the Health Sciences CTE department with necessary work-based learning documentation, including agency and school district cooperative agreements and legal documents required for clinical experiences and compliance. Additionally, coordinate and schedule transportation for Health Sciences students to local hospitals and pharmacies.

Support the documentation process for CTE training agreements related to off-site paid and unpaid placements, including data entry and timesheet management. Aid the Work-Based Learning Coordinator in maintaining employer records, including verification of liability coverage and Workers Compensation, while updating the employer database. Uphold Work-Based Learning compliance requirements, including site visits and other state audit obligations, while communicating expectations of training agreements with employers and students in collaboration with Work-Based Learning Coordinators.

Coordinate required professional development conferences for CTE teachers, including registration, hotel bookings, and arrangements for substitute teachers. Plan and support future Work-Based Learning experiences with external agencies and businesses, and assist in the development of new CTE programs. Facilitate coordination between the CTE Department and Counseling Office to ensure students complete Educational Development Plans aligned with their career pathways at Melvindale High School.

Qualifications and Education Requirements

• Successful completion of district-approved clerical assessment.
• High School Diploma or equivalent.
• An Associate’s degree or equivalent experience is preferred.

Preferred Skills

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Competency in coordinating between various departments (e.g., CTE, Counseling, Administration) to ensure seamless operations.
• Understanding of budgeting principles and practices.
• Experience in managing, tracking, and reconciling program budgets, including processing invoices, purchase orders, and tracking expenses.
• Ability to assist in preparing financial reports and maintaining accurate records.
• High attention to detail and accuracy, especially in financial recordkeeping, data entry, and budget tracking.
• Excellent written and verbal communication skills, with the capacity to effectively interact with staff, students, and external stakeholders.
• Ability to maintain confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software.
• Experience with student information systems, financial software, or databases is preferred.
• Capability to analyze program performance and financial data, identifying issues and recommending solutions.
• Skilled in troubleshooting administrative or financial challenges that may arise within the CTE program.
• Familiarity with CTE program structures, goals, and industry standards.
• Understanding of the integration of CTE programs with student development and post-secondary success.
• Strong interpersonal skills to assist staff, students, and parents in a professional and supportive manner.
• Ability to address inquiries related to program scheduling, budgets, and resource needs.
• Effective time management skills to meet deadlines and work under pressure as necessary.
• Capacity to work well both independently and collaboratively, cooperating with faculty, staff, and administrators to support CTE program goals.
• Demonstrated interest in learning new administrative practices, software, and techniques to enhance program efficiency and quality.

Job Posting Date: Thu, 14 Nov 2024 01:35:28 GMT

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