Court Services Specialist (Accounting/Finance)-Muskegon County

Job Description

Job Title: Court Services Specialist (Accounting/Finance)

Company: Muskegon County

Location: Muskegon, MI

Pay: $19.58 – 25.34 per hour

AI Pay Analysis: The hourly rate of $19.58 to $25.34 for a “Court Services Specialist (Accounting/Finance)” in Muskegon, MI, appears to be relatively competitive, particularly within the context of local living costs and the typical wage range for similar roles in the area. According to various labor market data, accounting and finance positions, including specialized court services roles, generally offer hourly wages that can range from about $20 to $30, depending on experience and specific job responsibilities. Therefore, while the provided rate may be on the lower end for more experienced professionals, it aligns closely with entry-level positions or those with limited experience in this field, indicating that it could be attractive for candidates seeking to enter the profession or those in the early stages of their careers.

Job description:

Court Services Specialists (CSS) are responsible for performing a variety of essential clerical tasks necessary for the efficient operation of the Muskegon County Family Court, Friend of the Court, and Probate Court. Assignments may vary based on the specific needs of the courts and may encompass a range of duties, as outlined below:

Casework:

• Initiate child support enforcement options.
• Establish, audit, and modify accounts within the Michigan Child Support Enforcement System (MiCSES) to monitor compliance with court orders.
• Carry out clerical tasks across various court computer systems.
• Assist parties during intake through phone calls, meetings, and electronic communications related to enforcement of child support, parenting time, and custody matters.
• Process various administrative forms.

Imaging:

• Update files and documentation according to their respective case numbers and document types.
• Transfer files to inactive storage or facilitate destruction according to record retention schedules.
• Scan court files, ensuring accurate data entry and identifying any missing records.
• Distribute court correspondence to involved parties.
• Conduct daily mail runs.

Juvenile Clerk:

• Process, prepare, and distribute all court correspondence for neglect and abuse, as well as juvenile delinquency cases.
• Enter data into various court systems.
• Prepare case files for referees.
• Manage adoption cases and related paperwork.
• Attend court hearings as required.

Front Desk:

• Handle incoming phone calls, accept documents for filing, and provide assistance regarding Family Court matters.
• Check clients in for hearings and appointments.
• Assemble and process personal protection order documentation.
• Perform general clerical tasks within court computer systems.
• Inform parties about Family Court processes and procedures.

Order Entry:

• Establish, audit, and modify accounts within the MiCSES system as mandated by court orders.
• Execute clerical tasks in court computer systems.
• Assist parties, attorneys, and Family Court staff with complex case issues.
• Process various administrative forms, documents, and court orders.

Finance/Accounting:

• Manage payment processing and balance cash drawers.
• Reconcile general ledger accounts and maintain financial databases.
• Assist clients with reviews of court-ordered debts and the creation of payment plans.
• Conduct administrative enforcement on delinquent cases.
• Review court orders and reports to ensure accurate billing, payment distribution, and compliance with orders.
• Conduct research to locate clients and gather financial data.

Probate Court:

• Answer phones, accept documents for filing, and assist parties regarding Probate Court matters.
• Check clients in for hearings and appointments.
• Perform case management functions within court computer systems.
• Process a variety of administrative forms.
• Provide information about Probate Court processes and procedures.

Required Minimum Entrance Qualifications:

• A Bachelor’s degree from an accredited college or university; OR
• An Associate’s degree from an accredited college or university combined with a minimum of one (1) year of full-time, progressively responsible paid work experience in an office setting; OR
• A high school diploma or successful completion of the General Education Development (GED) test, paired with a minimum of three (3) years of full-time increasingly responsible paid work experience in an office setting.

Note: The recruitment process for this position will utilize assessments to align candidate foundational competencies, personality traits, and job fit with the requirements of the role.

Physical Conditions / Work Location:
Physical Activities:
The role primarily entails sedentary work but may require occasional lifting of objects weighing thirty-five (35) pounds or less.

Environmental Conditions:
The position is located within the offices of the Muskegon County Family Court or Probate Court.

Additional Information:
Selected candidates will be required to complete a post-offer medical examination (including a back screen and complete physical) and a drug screening conducted by a County-appointed physician prior to their first day of employment. The offer of employment is contingent upon the outcomes of the medical examination and drug screening. Applicants may also be subject to a post-offer criminal background check based on the position’s nature and responsibilities. Successful completion of a probationary period is required before the appointment is rendered permanent.

Applicant Review Procedure:
Applicants retain the right to review any determinations or actions taken by the County regarding their employment application. Inquiries should be directed to the County Human Resources Department.

Purpose:
The recruitment process aims to establish an eligible list to fill current and future vacancies in this classification within the County system. The Department Head will have the discretion to select candidates who meet the required minimum entrance qualifications for each opening. This eligibility list will remain valid for three months unless it is exhausted or extended.

Muskegon County is an Equal Opportunity Employer and has adopted a Veterans Preference Policy that recognizes qualifying military service. Bargaining unit employees will be eligible for County benefits three (3) calendar months after their hiring date into a permanent position, provided they successfully complete the probationary period.

Job Posting Date: Fri, 08 Nov 2024 03:31:08 GMT

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