Department Coordinator-Michigan Technological University

Job Description

Job Title: Department Coordinator

Company: Michigan Technological University

Location: Houghton, MI

Pay: $52000 – 57000 per year

AI Pay Analysis: The annual salary range of $52,000 to $57,000 for a Department Coordinator in Houghton, MI, translates to approximately $25 to $27 per hour, which is generally competitive for this role within the local market. According to available data, salaries for department coordinators in the U.S. can vary widely based on industry, experience, and geographic location, with average salaries around $45,000 to $60,000 per year. Considering Houghton’s cost of living and typical salary ranges for administrative roles in smaller cities and academic settings, this compensation is reasonable and aligns well with both industry standards and local conditions.

Job description:
Oversees the administration of the Department of Social Sciences.

Responsibilities:

1. Monitor the department’s expenditures and provide the Chair with monthly budget updates to uphold fiscal integrity; process funding transfers, payroll adjustments, check requests, and reimbursements; reconcile the departmental purchasing card; and execute all other accounting-related activities pertaining to departmental indexes.

2. Maintain a comprehensive calendar of administrative responsibilities, including deadlines for course scheduling, PTR reviews, elections, and webpage updates; organize departmental files and documents while ensuring appropriate confidentiality and access levels; draft correspondence relevant to departmental administration.

3. Assist Principal Investigators (PIs) by serving as a liaison with sponsored programs and aiding in post-award accounting.

4. Act as the liaison among the Chair, faculty, and registrar to coordinate course scheduling and curricular modifications.

5. Facilitate the activities of the Chair, PTR committee, and faculty members in the execution of PTR, teaching, and assessment reviews.

6. Function as the department’s coordinator for space, facilities, and safety matters.

7. Support the Graduate Director in managing graduate programs and assist the Undergraduate Director with the administration of undergraduate programs.

8. Generate reports from university databases as requested by faculty.

9. Plan departmental events initiated by the Chair.

10. Supervise the department’s administrative assistant and/or part-time personnel, including assigning administrative tasks related to supply maintenance, document updates, social media postings, and event planning.

11. Collaborate as needed with the College Dean’s office regarding financial management or other resource requirements.

12. Perform additional duties as assigned.

13. Commit to learning about continuous improvement strategies and applying them in daily work activities. Actively participate in university continuous improvement initiatives.

14. Apply safety-related knowledge, skills, and best practices in daily operations.

Required Education, Certifications, Licensures:

A college degree or an equivalent combination of education and experience that provides comparable knowledge and abilities.

Required Experience:

– A minimum of three years of experience in office management roles, with responsibilities encompassing budgeting, compliance, assessment-related activities, document management, and scheduling.

– Proficiency in using spreadsheets and other software tools commensurate with the above tasks, including knowledge of formulas, table formatting, adding signature fields to PDFs, report generation, and creating basic macros.

– Ability to exercise sound judgement when handling confidential information.

– Proven track record of attention to detail and accuracy in work.

Desirable Education and/or Experience:

– Experience working within an academic environment.

– Familiarity with Sponsored Programs procedures and requirements.

– Background in accounting or finance.

Required Knowledge, Skills, and/or Abilities:

– Exceptional interpersonal and customer service abilities.

– Proficient in multitasking and adapting efforts to meet the needs of stakeholders while ensuring productivity and adherence to deadlines.

– Strong evidence of effective written and verbal communication skills.

– Capacity to work independently.

– Demonstrated initiative in planning and execution.

– Proven ability to communicate effectively across cultural boundaries and collaborate with a diverse range of students, faculty, and staff.

– Commitment to fostering a safe working environment.

Desirable Knowledge, Skills, and/or Abilities:

– Familiarity with university policies and procedures.

– Knowledge of Lean or similar principles for process improvement and operational efficiency.

Demonstrated success or the potential to contribute to an inclusive environment that fosters a sense of belonging and fairness for individuals of various backgrounds and viewpoints.

Work Environment and Physical Demands:

The work environment typically maintains a low to moderate noise level.

Required Training and Other Conditions of Employment:

All employees at Michigan Technological University must complete the following mandatory training; further training may be mandated by the department.

Required University Training:

– Employee Safety Overview
– Anti-Harassment, Discrimination, and Retaliation Training
– Annual Data Security Training
– Annual Title IX Training

Background Check:

Employment offers are contingent upon the successful completion of a required background check.

Other Conditions of Employment:

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., as a citizen or national of the United States, lawful permanent resident, or foreign national authorized to work without employer sponsorship) by the effective date of appointment, and must maintain this eligibility throughout their employment.

Michigan Technological University is an Equal Opportunity Educational Institution and Employer, committed to providing equal opportunities for all, including protected veterans and individuals with disabilities.

Full-Time Equivalent (FTE) %: 1

FLSA Status: Exempt

Appointment Term: 12 months

Shift: 1st Shift

Pay Rate/Salary: The anticipated salary range for this position is $52,000 – $57,000; final salary will be determined based on experience and qualifications.

Title of Position Supervisor: Interim Chair, Social Sciences

Posting Type: Internal & External

Dependent on Funding: No

Additional Information:

Learn more about us at: https://www.mtu.edu/social-sciences/

To perform this job successfully, individuals must be able to satisfactorily execute all essential duties. The requirements specified represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.

Michigan Technological University is committed to equal opportunity and supports various auxiliary aids, services, or accommodations during its hiring process. Please notify the Human Resources office at 906-487-2280 or [email protected] if assistance is needed.

Required Education, Certifications, Licensures (minimum requirements):

Advertised: 13 Jan 2025 Eastern Standard Time
Applications close: [insert closing date].

Job Posting Date: Wed, 15 Jan 2025 03:50:16 GMT

Apply now!