Event & Conference Coordinator, Merrill Palmer Institute-Wayne State University

Job Description

Job Title: Event & Conference Coordinator, Merrill Palmer Institute

Company: Wayne State University

Location: Detroit, MI

Pay: $43711 per year

AI Pay Analysis: The hourly rate of $43,711 per year translates to approximately $21.00 per hour, which is generally considered low for an Event & Conference Coordinator role, especially in a metropolitan area like Detroit. According to industry standards, the average salary for similar positions typically ranges from $40,000 to $60,000 annually, depending on experience and specific job responsibilities. Furthermore, larger institutions or organizations often offer additional benefits that can enhance overall compensation. Thus, while this salary may be competitive for entry-level positions, it likely falls short for more experienced coordinators in the field, suggesting a need for reevaluation to attract and retain qualified talent.

Job description:

Wayne State University, located in the vibrant heart of Detroit, Michigan, is seeking a skilled and experienced Event & Conference Coordinator for the Merrill Palmer Institute. As a premier public urban research university, we are dedicated to offering a high-quality education to students from diverse backgrounds. Our core values of excellence, collaboration, integrity, diversity, and inclusion foster exceptional educational experiences that equip students for success in a global society.

Position Purpose:
The Event & Conference Coordinator will provide professional administrative support by planning, organizing, and coordinating various events, conferences, and continuing education programs within the School/College/Division. This role involves establishing and monitoring budgets and work plans to ensure objectives are successfully met.

Essential Job Functions:
The Coordinator will assist with the planning, organization, and coordination of financial, personnel, and operational activities related to events, conferences, and continuing education programs. Responsibilities include evaluating proposals’ feasibility, developing programs in alignment with the School/College/Division’s objectives, and leading planning committees. Additionally, the Coordinator will determine service delivery needs, oversee work plans and budgets, manage materials production, and define resource requirements.

Key tasks also involve securing venues, negotiating pricing and contracts, and liaising with key internal and external stakeholders. The Coordinator will attend events and programs to oversee operations, including participant registration, support for directors, faculty, and speakers, as well as managing food and beverage services.

Evaluating the effectiveness of events, conferences, and continuing education programs will be crucial, as will preparing comprehensive post-conference reports covering attendance, financial outcomes, evaluations, and improvement opportunities. The Coordinator will assist in developing and sustaining overall program funding and strategic initiatives for the department, including potentially securing accreditation through the Continuing Education department.

This position may involve providing functional supervision to support personnel, including assigning, monitoring, reviewing work activities, and training staff in proper methods and procedures. The Coordinator will also represent the School/College/Division at national and regional conferences as needed and is expected to perform additional related duties as assigned.

Additional Comments:
This role is designed to deliver professional administrative support throughout the event planning and execution processes, ensuring alignment with School/College/Division objectives. Incumbents will interact extensively with a broad range of internal and external contacts, requiring a proactive approach and exceptional attention to detail. Independent action, the ability to prioritize tasks, and adherence to budgetary constraints are essential for success in this classification, which reports to a management-level position.

Minimum Qualifications:
A degree from an accredited college or university, or a combination of relevant education and experience, is preferred. Candidates should possess a solid background in planning, developing, and implementing events and education programs, alongside knowledge of budgeting and bookkeeping practices. The ability to effectively communicate, manage multiple assignments within established guidelines, and provide functional supervision is essential. Flexibility in work hours to attend events is required, and familiarity with university policies and procedures is preferred. Ideal candidates typically have prior experience in program support roles related to event development and delivery.

Employment Type:

• Regular Employee
• Full-Time
• Staff/Administrative

Compensation Information:

• Compensation Type: Annual Salary
• Salary Minimum: $43,711
• Salary Maximum: $52,449

Working Conditions:
This position is based in a standard office environment. It must be filled in accordance with collective bargaining agreement provisions and may be offered to qualified bargaining unit members who apply.

Background Check Requirements:
Candidates who receive job offers may be required to undergo a background check, including a criminal history check, before commencing employment.

Equal Employment Opportunity Statement:
Wayne State University is committed to providing equal employment opportunities to all employees and applicants, without regard to race, color, religion, sex, national origin, age, disability, or genetic information. We encourage applications from women, people of color, and other underrepresented groups. Wayne State University is an affirmative action/equal opportunity employer.

Job Posting Date: Wed, 18 Dec 2024 05:59:40 GMT

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