Events Coordinator-Yale University
Job Description
Job Title: Events Coordinator
Company: Yale University
Location: Yale, MI
Pay:
AI Pay Analysis: To analyze the hourly rate for an “Events Coordinator” in Yale, MI, it’s essential to compare it to industry standards and local economic conditions. Typically, events coordinators in Michigan earn between $15 to $25 per hour, depending on experience, responsibilities, and the specific sector (corporate, non-profit, etc.). If the hourly rate you have is within this range, it can be considered competitive; however, if it’s significantly below this range, it may not attract qualified candidates. Given the small-town setting of Yale, MI, local cost of living and demand for such roles can also impact competitiveness. Therefore, knowing the specific rate and its comparison to the local and industry benchmarks is key to determining its competitiveness.
Job description:
Design, coordinate, and oversee the logistical and high-level administrative support required for multiple complex and widely distributed educational events, conferences, and similar activities. Act as the primary source of information for students, staff, and faculty regarding event-related activities. Collaborate with vendors to negotiate costs and ascertain technical, security, and other requirements for event venues.
Design and prepare a variety of marketing materials to promote events effectively. Manage the coordination of conferences and requested services, which includes reserving conference rooms, assessing catering needs, preparing conference materials, tracking expenditures and revenues, collecting fees, and maintaining necessary records. Act as a liaison with vendors for event-related matters, maintaining direct communication with personnel from various external organizations and university departments associated with scheduled events.
Oversee, instruct, and coordinate the activities of support staff involved in event planning. Other duties may be assigned as required.
Required Education and Experience:
A minimum of six years of relevant work experience, including at least four years in a similar job family at a lower level, along with a high school diploma; or four years of relevant work experience alongside an Associate degree; or limited experience with a Bachelor’s degree in a related field; or a combination of experience and education deemed equivalent.
Position Focus:
Reporting to the Senior Executive Assistant to the University Librarian, you will ensure high-quality experiences for clients utilizing event spaces within Sterling Memorial Library. Responsibilities include coordinating logistics for events in Sterling, such as catering, security, custodial services, facilities, and technical support. Serve as the initial point of contact for event space requests, reviewing and prioritizing incoming inquiries, resolving problems, or directing requests to the appropriate team member.
Balance competing priorities to meet program requirements effectively and deliver high-quality results that enhance client satisfaction. Oversee the planning, preparation, implementation, and delivery of exceptional service to staff, students, faculty, and guests, adhering to established university policies.
Act as the primary liaison between clients and library support services, including Library IT, Security, and Custodial departments for both internal and external programs. Assist library staff with event planning and develop positive relationships with both internal and external service providers. Prepare cost estimates for external clients following established guidelines and ensure proper processing of billing information in coordination with Facilities and Library IT support staff.
Help coordinate the activities of support teams related to events while developing and providing instruction for event setups and floor plans. Identify opportunities for workflow improvements and recommend enhancements. Maintain an events calendar to facilitate timely planning and coordinate tour programs for Sterling Memorial Library. Additional duties may be assigned as necessary.
Background Check Requirements:
All candidates will undergo pre-employment background screening, which may include motor vehicle checks, DOT certification, drug testing, and credit checks, depending on the position’s requirements. Offers of employment are contingent upon the successful completion of the background check.
Required Skills and Abilities:
- Proficiency in Windows and Microsoft Office Suite (Word, Excel, Outlook), along with internet navigation and research abilities. Capacity to learn new software and adapt to evolving technologies.
- Ability to effectively organize and manage complex events with multiple components while handling various responsibilities simultaneously. Excellent organizational, problem-solving, and project coordination skills demonstrated in an independent work environment.
- Strong interpersonal skills and a welcoming demeanor, capable of representing the institution professionally at events.
- Exceptional attention to detail and organizational skills, with the ability to concentrate amidst interruptions and prioritize tasks to meet deadlines.
- Proactive problem-solving skills, initiative-taking abilities, and sound independent judgment, complemented by effective teamwork skills.
Additional Notes:
Yale University maintains a tobacco-free campus. The position operates on-site and may involve specific health requirements in line with job responsibilities and university policy.
Job Posting Date: Thu, 21 Nov 2024 05:20:48 GMT
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