Executive Administrative Assistant I-City of Detroit

Job Description

Job Title: Executive Administrative Assistant I

Company: City of Detroit

Location: Detroit, MI

Pay: $46393 – 57232 per year

AI Pay Analysis: The hourly rate of $46,393 to $57,232 per year for an “Executive Administrative Assistant I” position in Detroit, MI translates to an approximate hourly wage of $22.29 to $27.51, which is generally competitive for the role, given that administrative assistant salaries can vary widely based on experience, company size, and specific job responsibilities. According to industry standards and salary data for similar roles in the Detroit area, this compensation range appears to be in line with or slightly above the average, indicating that the position is relatively competitive, especially considering the cost of living in Detroit and the demand for administrative support roles within corporate and executive environments.

Job description:

The City of Detroit Department of Transportation is actively seeking a detail-oriented, results-driven Executive Administrative Assistant to support the administrative functions of the Executive Office of DDT. This position is integral in providing confidential executive support, managing communication as a liaison by responding to incoming calls and handling sensitive correspondence. The successful candidate will exercise independent judgment to assess the urgency of requests, seeking direction when necessary.

Key Responsibilities:

• Coordinate meetings for the executive team, gather relevant data, conduct research, and draft reports, summaries, or presentation materials. Attend meetings as requested to document discussions and summarize key topics for reports and memos.
• Prepare, revise, and format Excel spreadsheets, PowerPoint presentations, and various written documents. Establish and maintain departmental administrative procedures while safeguarding confidential information.
• Manage complex and sensitive situations and requests, serving as a highly visible resource for the department, interacting with candidates, staff, management, and other departments.
• Organize and maintain departmental files and logs to ensure the timely flow of correspondence and reports. Proofread documents for accuracy and consistency prior to distribution.
• Plan and assist in the organization of departmental events.
• Provide front desk coverage, greeting visitors and managing appointments for the Executive Office.
• Assist in creating requisitions using Financial Systems and managing position requests through Human Resources Systems.
• Execute administrative and office support tasks, including answering phones, filing, copying, distributing mail, ordering supplies, and maintaining office conditions, while coordinating necessary repairs.
• Build and maintain relationships with senior-level executive staff, tracking the status of ongoing matters and following up as required.
• Monitor departmental budgets, manage expenditures, troubleshoot issues, and prepare financial reports while handling invoices as needed.
• Prepare payroll and oversee time entry processes.
• Undertake related tasks and special projects as assigned.

Minimum Qualifications:

• High School Diploma or GED; prior experience in government preferred.
• Exceptional oral and written communication skills.
• Proficient in standard office software, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multi-line phone systems with strong leadership capabilities.
• A minimum of five (5) years of experience in office management or coordination at the executive level.
• At least two (2) years of experience in drafting business memos, creating PowerPoint presentations, and organizing communications for senior-level executives.
• Strong organizational, communication, customer service, conflict resolution, analytical, interpersonal, multitasking, and writing skills.
• Experience in compiling data into written and graphic formats and proofreading documents.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, along with database applications.
• Demonstrated ability to thrive in a fast-paced environment, prioritize tasks effectively, and perform a range of administrative and executive support functions independently with minimal supervision.
• Commitment to providing courteous and professional service to both internal and external customers, while safeguarding confidential information.
• Ability to identify issues requiring immediate attention and knowledge of business and management principles.

Supplemental Information:

Evaluation Plan:

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total Evaluation: 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points
• Detroit Residency Credit: 15 points

Employment Benefits:
The City of Detroit offers a competitive and comprehensive benefits package designed to support the wellbeing of our employees and contribute to a low turnover rate. Benefits include, but are not limited to:

Health Benefits:

• Medical: Eligibility for hospital, surgical, and prescription drug benefits
• Dental
• Vision

Insurance:

• Life Insurance: Optional group insurance available for employees and their families, with the City covering 60% of the premium for the first $12,500 of employee life insurance. Employees may purchase additional coverage for dependents at their own expense.
• Long-Term Disability Insurance (Income Protection Plan): Offered through payroll deductions for employees who become disabled and are not yet eligible for service retirement.

Paid Time Off:

• Sick Leave
• Vacation
• Holidays

Other Leave Benefits:
Includes both paid and unpaid leave options such as funeral leave, Family and Medical Leave, jury duty, military duty leave, and unpaid personal leave.

Retirement Benefits:
As a regular City employee, you automatically become a member of the City Employees Retirement System. Eligibility for a retirement allowance occurs after:

• Completion of thirty (30) years of service
• At age sixty (60) with a minimum of ten (10) years of service, or
• At age sixty-five (65) with at least eight (8) years of service
• Additional eligibility rules apply in the event of disability

An early, actuarially reduced retirement option is available after reaching twenty-five (25) years of service. Employees are vested after ten (10) years of service, irrespective of age.

Advancement Opportunities:
The City of Detroit encourages employee growth and career advancement across various departments and divisions. Embark on a successful career with the City of Detroit, and remember that you are part of a cohesive team dedicated to delivering excellent service to the citizens of Detroit.

Job Posting Date: Fri, 15 Nov 2024 06:49:58 GMT

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