Meetings & Conferences Planner-Western & Southern Financial Group

Job Description

Job Title: Meetings & Conferences Planner

Company: Western & Southern Financial Group

Location: Cincinnati, OH

Pay: $25000 – 50000 per year

AI Pay Analysis: The annual salary range of $25,000 to $50,000 for a Meetings & Conferences Planner in Cincinnati, OH appears to be below the industry standard for this role, which typically averages between $50,000 and $70,000 annually, depending on experience and specific responsibilities. Factors such as the planner’s level of experience, the complexity of the events managed, and the size of the organization can greatly influence salary expectations. Consequently, this range may be considered uncompetitive, especially in a major city where cost of living and demand for skilled professionals in event management are higher. Adjusting the compensation closer to industry averages could help attract qualified candidates.

Job description:

Plans, coordinates, and executes all aspects of a diverse array of meetings while providing support for small to medium-sized Core Business Unit (CBU) meetings and conferences across the Enterprise. This includes conducting site inspections as needed, offering location recommendations, negotiating contracts, managing budgets, overseeing on-site execution, handling billing reconciliation, and performing post-meeting evaluations. Collaborates directly with business unit leaders, their administrative teams, senior leaders, and marketing personnel throughout all phases of planning and execution.

Oversees all facets of executive travel arrangements with Cin-Air and Limolink, working in conjunction with the office of the Chairman, President, and CEO. Assists the Meeting Planning, Travel & Events team in specific meeting and conference planning areas, including program specifications, banquet event orders (BEOs), rooming lists, flight manifests, website design and registration tracking, and menu planning. Utilizes a suite of meeting management technologies and industry best practices to enable stakeholders to meet their business and financial objectives. Operates with a moderate level of supervision, possessing the authority to make decisions within an established range, while providing regular updates to the manager.

Key Responsibilities:

• Coordinate comprehensive travel arrangements for senior executives via Cin-Air, encompassing air travel, car rentals, and hotel accommodations, in direct collaboration with the office of the Chairman, President, and CEO.
• Manage, coordinate, and execute a variety of meetings and conferences throughout the Enterprise, including small to mid-sized meetings and various CBU conferences. This includes recommending hotels/venues, developing timelines, negotiating and finalizing contracts, managing budgets, and overseeing event registration (Cvent), rooming lists, flight manifest logistics, and banquet orders in coordination with multiple vendors.
• Facilitate contract negotiations and the approval process with legal and procurement partners. Serve as a liaison among project leaders to ensure collaboration on timelines, promotional activities, and communications.
• Develop, maintain, and reconcile meeting and conference budgets ranging from $25,000 to $50,000 annually, focusing on cost management, value generation, ROI, and risk mitigation.
• Employ cloud-based tools and internal systems to manage events from initial intake through registration, project management, budgeting, attendee management, sourcing, and reporting. Act as a team player at assigned Enterprise events, overseeing food and beverage selections, décor, and on-site management.
• Perform additional duties as assigned and comply with all organizational policies and standards.

Qualifications:

• A Bachelor’s degree in Hospitality, Communications, or a related field is preferred.
• Demonstrated experience in coordinating multiple projects simultaneously, completing tasks accurately and on schedule is required.
• Self-motivated and enthusiastic, with proven flexibility and outstanding customer service skills.
• Excellent written and verbal communication skills, with the capacity to convey information clearly and concisely.
• Strong attention to detail, organizational abilities, and a proven track record of meeting customer needs.
• Familiarity with the meeting and hospitality industry, including experience with RFPs, rooming lists, flight manifests, and hotel contracting.
• Ability to manage confidential and sensitive information appropriately.
• Proven experience working effectively within a team environment while also excelling as a high-level individual contributor, managing high-pressure situations and problem-solving effectively.
• Capacity to make sound decisions under conditions of uncertainty.
• Certification as a Meeting Professional (CMP) is preferred.

Work Environment and Expectations:

• Position may require up to 10% travel.
• Extended hours may be necessary during on-site meetings, conferences, and peak workload periods as dictated by executive travel schedules.

Job Posting Date: Thu, 17 Oct 2024 07:46:36 GMT

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