Project/Event Coordinator-Michigan State University

Job Description

Job Title: Project/Event Coordinator

Company: Michigan State University

Location: East Lansing, MI

Pay:

AI Pay Analysis: To provide a comprehensive analysis of the hourly rate for a “Project/Event Coordinator” in East Lansing, MI, I would need the specific rate you are referring to. Generally, as of recent trends, hourly rates for this role in similar regions typically range from $15 to $30 per hour, depending on experience, industry, and specific job responsibilities. In East Lansing, where the cost of living is relatively moderate, a competitive rate would likely be within this range, with higher rates for those with more experience or specialized skills. If your rate falls within or exceeds this range, it can be considered competitive and aligned with industry standards.

Job description:
Position Summary
The individual in this role will report to the Senior Events Coordinator and will be responsible for managing career fairs and various career events. This position involves the development and execution of marketing plans and initiatives for Career Services and mentoring a team of student interns and event coordinators to successfully plan and implement large recruiting events. Additionally, the individual will assist in the formulation and monitoring of recruiting program budgets, utilize Handshake for event management and on-campus recruiting, and generate relevant reports.

Characteristic Duties and Responsibilities

– Develop, plan, coordinate, and manage all aspects of designated events and on-campus recruiting activities for Career Services.
– Utilize the Career Management System and Excel to maintain accurate records of career fairs, on-campus interviews, and scheduled company events.
– Assist in the development of the unit’s event budget, while monitoring, analyzing, and reconciling projected versus actual revenue and expenses; proactively inform the Director of Employer Relations and Communications regarding any significant anticipated changes in event-related activity.
– Recruit, hire, schedule, train, and supervise students and volunteers for events and recruiting activities, ensuring high-quality service and the accuracy of program execution.
– Recommend, create, and deliver training programs for interns, staff, and volunteers related to event and recruiting management.
– Coordinate, assess, and compile reports on event and recruiting activities; provide recommendations to the Director and other stakeholders to enhance event and recruiting programs.
– Contribute to the development and execution of communication and marketing strategies aimed at students and employers for career fairs and other significant events through newsletters, social media, email marketing, and printed materials.
– Utilize the Career Management System and additional platforms to promote interview opportunities and events to students and employers, ensuring high levels of engagement and attendance.
– Maintain adherence to health and safety standards to ensure compliance with University, State, and Federal regulations.
– Schedule meetings with staff, departments, and clients as needed to ensure that event and recruiting processes and goals are effectively communicated to all stakeholders.
– Serve as a liaison between vendors and Career Services to secure necessary space and materials for event execution.
– Represent Career Services at employer meetings and events as requested.
– Collaborate with campus partners and CSN staff to ensure programming consistency across initiatives.
– Ensure that student and employer activity data is collected in accordance with department and University protocols and procedures.

Communications/Interpersonal Relationships
This position interacts with:
– Faculty, Department Administrators, and Staff to receive direction, exchange information, and coordinate project efforts.
– Students and Volunteers to provide guidance, coordinate efforts, resolve issues, and share information.
– The Public to deliver services and products, exchange information, and engage in public relations activities.
– Vendors and Suppliers for the acquisition of materials, supplies, and inventory management.
– Employers to provide guidance, coordinate efforts, resolve issues, and share information.

Responsibility for the Work of Others:
This role entails first-level supervision over students.

Responsibility for Health/Safety of Others:
This position carries limited responsibility for the health and safety of others, including instructing and overseeing adherence to applicable safety standards.

Impact on Programs/Services/Operations:
Inaccurate reporting could potentially disrupt the decision-making process for the Central Administration of the University, leading to ineffective short- and long-term planning.

Work Environment:
The role requires moderate physical exertion, which includes prolonged periods of standing, walking, hand-eye coordination, and occasionally lifting between 26 to 75 pounds.

Minimum Requirements
Knowledge equivalent to that typically acquired through the completion of a four-year degree in Public Relations, Communications, Business, or a related field; one to three years of progressively responsible experience in a related domain, including planning and managing special events; or an equivalent combination of education and experience. Proficiency in word processing, database management, spreadsheet applications, desktop publishing, and/or presentation software is preferred. A valid vehicle operator’s license is required.

Desired Qualifications
Experience in project management, including budgeting; proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel; familiarity with Adobe Photoshop and InDesign; training experience; demonstrated ability to interpret and present information clearly and accurately, both in writing and verbally, to diverse audiences; ability to manage multiple projects and meet deadlines; provision of outstanding customer service; flexibility to adapt to the evolving needs of the department and stakeholders; and a self-starter mentality.

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or protected veteran status.

Special Instructions
Submission of a resume and cover letter is required.

Work Hours
Monday to Friday, 8:00 AM – 5:00 PM. This position may require evening commitments during the fall and winter semesters, as well as occasional weekend work.

Bidding eligibility ends November 12, 2024, at 11:55 PM.
Advertised: November 6, 2024 Eastern Standard Time
Applications close: November 26, 2024 Eastern Standard Time

Job Posting Date: Thu, 07 Nov 2024 23:11:35 GMT

Apply now!