Secretary (Parks & Recreation Dept.)-Ottawa County

Job Description

Job Title: Secretary (Parks & Recreation Dept.)

Company: Ottawa County

Location: West Olive, MI

Pay: $18.34 – 23.83 per hour

AI Pay Analysis: The hourly rate of $18.34 to $23.83 for a Secretary in the Parks & Recreation Department in West Olive, MI, appears to be competitive when compared to industry standards for similar positions in this geographic area. According to data from the Bureau of Labor Statistics and local job market analyses, secretarial roles, especially in municipal departments, often range from $15 to $25 per hour depending on experience and specific duties. This pay range aligns well with entry to mid-level positions in public administration, indicating that the wage offered is attractive and reflects the cost of living and wage trends in West Olive. Overall, this compensation is aligned with market rates for similar administrative roles within the region.

Job description:
Provides comprehensive clerical support to staff members and assists in the processing of county park records. Responsible for delivering exemplary customer service to the public, collecting and accurately recording fees for park reservations and other payments. Duties include answering phone inquiries, typing various forms and documents, and maintaining record-keeping systems.

This is a full-time, benefited position with a work schedule from Monday to Friday, 8:00 am to 5:00 pm, at the Park Operations Center located at 16777 Fillmore Street, West Olive, MI 49460.

Essential Job Functions:
The core responsibilities of this role encompass, but are not limited to, the following:

– Provide assistance to the public by addressing inquiries in person, via telephone, fax, or email regarding the park system, departmental policies and procedures, documentation, reservation requests, and obtaining special documentation for distribution to park supervisors.
– Maintain an organized filing system.
– Receipt and balance daily revenue for the Nature Education Center and various park services, fees, and reservations; prepare deposits for submission to the Treasurer’s Office.
– Enter data into various computer systems and maintain the mailing database.
– Draft a variety of correspondence, reports, contracts, and other documentation for the department.
– Prepare and process outgoing mail while receiving and distributing incoming correspondence.
– Process and record purchase order requests as directed by the Administrative Assistant.
– Handle P-card transactions and invoices on behalf of all Parks staff.
– Perform other assigned functions as required.

Required Education, Training, and Experience:
A high school diploma or GED is required, complemented by a minimum of two years of front desk office experience, including proficiency with various computer programs and office equipment.

Additional Requirements and Information:
Required Knowledge and Skills:

– Solid understanding of general office protocols, practices, and procedures.
– Proficient in computer applications, including word processing, spreadsheet, desktop publishing, and database management software.
– Quick and precise keyboarding skills.
– Exceptional interpersonal communication and customer service abilities.
– Capacity to interact positively and professionally with elected officials, appointees, County executives and administrators, community and business representatives, and members of the general public from diverse cultural and socio-economic backgrounds with varied communication skills.
– Strong verbal and written communication skills.
– Excellent organizational skills with the ability to prioritize workload effectively.

Physical Requirements:
– Must be able to lift up to 30 pounds.
– Must effectively enter and retrieve information on the computer.
– Ability to perform essential job functions with or without reasonable accommodations, which may include visual and/or audiological devices to enhance mobility.

Working Conditions:
Work is typically conducted in a standard office environment.

This position is eligible for benefits and is governed by the Group T manual. Ottawa County offers a comprehensive range of benefits to support your career development.

Job Posting Date: Sun, 29 Dec 2024 07:36:17 GMT

Apply now!