Vital Records Clerk (Part-Time)-Livingston County

Job Description

Job Title: Vital Records Clerk (Part-Time)

Company: Livingston County

Location: Howell, MI

Pay: $22.09 per hour

AI Pay Analysis: The hourly rate of $22.09 for a part-time Vital Records Clerk in Howell, MI appears to be competitive when compared to industry standards. Typically, Vital Records Clerks earn between $15 and $25 per hour, depending on factors such as experience and specific employer requirements. In Michigan, and particularly in suburban areas like Howell, this wage aligns well with local market rates, suggestive of a position that values experience and may require some specialized knowledge. Given the cost of living in the region and the typical compensation for administrative roles, this rate should be considered reasonable and attractive for prospective candidates looking for part-time employment.

Job description:

Livingston County was recognized as a 2024 Top Workplace by the Detroit Free Press, a distinction earned solely through employee feedback. This accolade signifies the County’s commitment to creating a positive work environment. With a dedicated team of over 700 employees working across 18 departments, 6 elected offices, and 3 Courts, Livingston County prioritizes the delivery of effective and efficient services to enhance the quality of life for all residents.

Position Summary:
Under the direction of the County Clerk and the Administrative Coordinator, the Vital Records Clerk is responsible for the receipt, processing, and recording of vital documents, including births, deaths, marriages, and other records managed by the County Clerk’s Office. This position involves assisting customers both in person and via phone and online inquiries regarding vital records and Clerk’s Office procedures. Additionally, the Vital Records Clerk will scan and index a diverse range of documents.

Benefits Include:

• Optional participation in a Voluntary 457 Deferred Compensation Plan
• Paid sick days accrued at the rate of 1 hour for every 30 hours worked
• 4 hours of paid personal time annually
• Annual wellness reimbursement of up to $300* and a $100 incentive for completing your annual physical and health assessment
• Access to an Employee Assistance Program

(*Reimbursement pro-rated based on the date of hire)

Pay Rate Information:
This part-time, non-union position offers a starting pay of $22.09 per hour. Employees are eligible for step pay increases, with the maximum salary for this position being $27.98 per hour. This role requires a commitment of 20 hours per week.

Essential Job Functions:
An employee in this position may be required to carry out any of the following essential functions. Please note that these examples do not encompass all potential duties, and the individual must be capable of performing each essential function successfully:

• Deliver exceptional customer service related to the vital records division of the County Clerk’s Office by assisting clients at the counter, responding to phone inquiries, and processing online requests for copies of vital records, including birth, marriage, and death certificates, concealed weapons permits, and other documents. This includes accepting payments, verifying identification or relationship status as necessary, and directing callers to the appropriate office or individual.
• Process and verify applications for Concealed Pistol Permits and provide licensing to approved applicants.
• Prepare meeting agendas and officially record minutes for the Concealed Pistol Licensing Board.
• Process marriage licenses, ensuring accurate verification of applications and documentation, contacting applicants for additional information as needed, and preparing necessary documentation for recording.
• Proofread and process death and birth certificates including data entry into the County records and issuing certified copies upon request.
• Manage the processing of Notary Public applications and bond filings.
• Handle additional documentation requests such as Veteran identification cards and vendor licenses.
• Administer the processing, issuance, and modification of Doing Business As (DBA) requests, maintaining records and filing hard copies, as well as generating reminder notices for DBAs.
• Maintain the inventory of forms, application packets, and County and State of Michigan maps.
• Perform other duties as assigned.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

• An Associate’s degree and a minimum of two years’ experience in vital records or records management.
• The County may consider alternative combinations of formal education and work experience at its discretion.
• Certification as a Notary Public and Deputized Clerk is required.
• Certification as a Cash Handler is necessary.
• Proficient understanding of records management principles and office procedures.
• Ability to comprehend vital record documents and processes, including those related to DBAs and concealed pistol permits, while maintaining meticulous records in both electronic and print formats.
• Strong skills in proofreading and performing arithmetic calculations.
• Competence in data assembly and analysis, with the ability to prepare accurate reports.
• Effective communication skills, both verbal and written.
• Ability to foster effective working relationships and exercise sound judgment, initiative, and resourcefulness when interacting with County employees, contractors, governmental representatives, elected officials, and the public.
• Aptitude for assessing situations, solving problems, and performing effectively in stressful and deadline-driven environments.
• Proficient use of office equipment and technology, including the Microsoft Suite, with a willingness to learn software applications and databases relevant to the Clerk’s Office.
• Familiarity with document imaging software and equipment, as well as photographic, audio, and video equipment.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here represent those that an employee may encounter while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to fulfill job requirements.

While performing the duties of this role, the employee will regularly communicate in person and by telephone, read standard and fine print, produce written and electronic documents, and enter data using a computer keyboard. The employee must be mobile within an office environment, capable of standing, sitting, bending, kneeling, and reaching with hands and arms. The ability to lift or move objects weighing up to 15 lbs. without assistance is required. Adjustments will be made for employees needing assistance with heavier objects.

The typical work environment for this position is a business office setting characterized by a quiet to moderately noisy atmosphere.

Job Posting Date: Tue, 25 Mar 2025 23:33:03 GMT

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